Academic Program Manager

Title: Academic Program Manager

Employee Classification: Academic Program Manager

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Academic Affairs-TCOM-300630

Job Location: Fort Worth

Salary: Compensate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

UNT Health is one of the three higher education institutions within the University of North Texas (UNT) System, alongside UNT at Denton and UNT at Dallas. The UNT System offers high-quality education to residents of the North Texas region, including Fort Worth, Dallas, Denton, and Frisco, as well as students from other states. Named a top-tier medical school for primary care by U.S. News & World Report, Texas College of Osteopathic Medicine (TCOM) is a leader in training physicians skilled in comprehensive primary care and rural medicine. More than 60% of TCOM’s graduates practice primary care medicine, helping reduce the shortage of physicians in our Texas communities.

Position Overview

The Academic Program Manager serves as a key operational leader within the Division of Academic Affairs at the Texas College of Osteopathic Medicine (TCOM). This position is responsible for the comprehensive coordination, planning, and implementation of medical education courses and curricular events across the DO program. The Academic Program Manager works collaboratively with the Senior Associate Dean for Academic Affairs, curriculum directors, course directors, section directors, and faculty to ensure seamless delivery of the medical education curriculum.

This is a highly independent role requiring a self-directed, proactive professional who anticipates operational needs, resolves challenges before they escalate, and brings strong organizational and systems-thinking skills to a complex, fast-paced academic medical environment. The Academic Program Manager is expected to lead assigned activities with minimal day-to-day supervision while maintaining clear communication with leadership and faculty stakeholders.

Minimum Qualifications

Bachelor's degree and four (4) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Demonstrated proficiency with Microsoft Office Suite, including advanced Excel skills (data management, formulas, pivot tables, reporting).
• Proven ability to manage multiple complex projects simultaneously and meet deadlines with minimal supervision.
• Exceptional written and verbal communication skills, with the ability to interact effectively across all levels of an academic institution.
• Strong analytical and problem-solving skills.
• Ability to anticipate challenges and develop proactive solutions.

Preferred Qualifications

• Master’s degree in a relevant field.
• Demonstrated experience handling confidential and sensitive information with discretion and professionalism.
• Experience in medical, osteopathic, or health professions education administration.
• Demonstrated expertise with Canvas LMS, including course building, gradebook management, and reporting functions.
• Experience coordinating Objective Structured Clinical Examinations (OSCEs) or similar clinical competency assessments.
• Experience collaborating with clinical department coordinators and academic department chairs.
• Knowledge of COCA accreditation standards and medical education regulatory requirements.
• Experience with academic scheduling or event management software.

Job Duties

• Serve as the primary operational point of contact for assigned courses and academic events; coordinate scheduling, room reservations, AV/technology needs, and faculty communications.
• Build, maintain, and manage course content in the Canvas LMS; partner with course directors to develop and distribute syllabi, assignments, assessments, and course materials.
• Record, track, analyze, and report student academic performance data; maintain confidential student records in compliance with FERPA; prepare grade reports and academic summaries.
• Plan and execute academic events such as OSCEs, skills labs, simulations, quizzes, remediation sessions, and other curricular activities.
• Develop organizational processes, templates, reports, and documentation; support accreditation, curriculum committee reporting, and continuous quality improvement initiatives.

Physical Requirements

• Communicating with others to exchange information.
• Moving about to accomplish tasks or moving from one worksite to another.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8:00am - 5:00pm, occasional afterhours and weekends.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.