Academic Program Specialist

Title: Academic Program Specialist

Employee Classification: Academic Program Specialist

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

Sub Division-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Osteopathic Clinical Education-300632

Job Location: Fort Worth

Salary: $51,972.000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. This includes assigned clerkships in various specialties (family medicine, internal medicine, surgery, pediatrics, OB/GYN, emergency medicine, psychiatry, etc.) during the clinical years of the DO program.

Position Overview

The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. The department at UNT Health is seeking to hire an Academic Program Specialist to support the Osteopathic Clinical Education team. The team member will perform specified administrative coordination and provide specialized program support to the Osteopathic Clinical Education Department ensuring that the day-to-day administrative functions are performed. This position is critical to the overall success in the program. Serves as point of contact to hospital/clinic partners, students, prospective students, and faculty on matters related to course management, enrollment, program requirements, policies and procedures, and other administrative matters.

Minimum Qualifications

Bachelor's degree and two (2) years of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Proficiency in Microsoft Office suite of programs: Word, Excel, and PowerPoint.
• Manages time and multiple projects.
• Works independently.
• Maintains professional dress, grooming and demeanor.
• Maintains good working relationships with coworkers.
• Excellent interpersonal, oral, and written communication skills.
• Ability to function independently and as part of a team.
• Attention to detail and accuracy of reporting.
• Outstanding customer service skills.
• Knowledge of medical education systems and impact on health care delivery.
• Data entry abilities.

Preferred Qualifications

• Three to five years of experience working in an administrative capacity within higher education and/or in a healthcare setting utilizing high functioning/problem-solving skills.

Job Duties

• Proactive and consistent communications with students and hospitals for the rotations.
• Preparing and maintaining online curriculum platform.
• Assist with clerkship data. Coordinate orientations, services, access.
• Assign each student to a clinical location for training and communicate schedule to students and faculty.
• Proactive communication with faculty regarding training of students and number of student positions available at each site
• Input, process, and maintain student records of rotations per guidelines and any needed changes.
• Advise students regarding processes and procedures for completing clinical clerkships.
• Coordinate all core 3rd year rotations and 4th year electives for departments; make changes to rotation schedule. 
• Compile, track and submit all grades received via the appropriate systems (Canvas, eMedley, EIS, etc.).
• Provide technical support for faculty and students for the online systems/platforms; make changes to Roster, Canvas, iClicker and all related documents as information is provided from Registrar/Clinical Education; maintain updated syllabi, evaluations, and program policy and procedures – distribute syllabi, course materials and lectures to Clinical Education for posting.
• Department contact for offsite preceptors in DFW and all remote sites, track vacations and coordinating alternative locations for students assigned.
• Attend meetings, trainings and events for clinical rotation directors and coordinators.
• Participate in committees as assigned; maintain records and process affiliation agreements for rotations.
• Processes, renews and maintains all adjunct faculty appointments for rotations.
• Maintains preceptor data in eMedley and runs reports for core and elective rotations as needed.
• Communicates effectively with students, faculty, and staff.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Moving about to accomplish tasks or moving from one worksite to another.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

8:00am - 5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.