Administrative & Commencement Project Coordinator

Title: Administrative & Commencement Project Coordinator

Employee Classification: Project Coordinator

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-Office of the Provost

Department: DAL-Office of the Provost-500100

Job Location: Dallas

Salary: 60000.00

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Department Summary

The Provost Office and Academic Affairs are the core of the University of North Texas at Dallas academic institution. UNT Dallas is home to instructors who combine scholarship and real-world professional experiences in the fields of business, counseling, education, human services, law and more. Our faculty are committed to teaching and each faculty member is accessible to his or her students both inside and outside of the classroom.

Position Overview

The University of North Texas at Dallas invites applications for the position of Administrative & Commencement Coordinator in the Office of the Provost and Vice President for Academic Affairs. This position provides critical project, budgetary, commencement, and administrative support to the Provost’s Office and Academic Affairs.

The coordinator will prepare and monitor budgets, support financial reporting, oversee all aspects of commencement planning and execution, and coordinate projects that advance the goals of Academic Affairs. In addition, the position ensures smooth operations in the Provost’s Office through effective calendar coordination, communication, and administrative support.

The role requires strong project and event management skills, as well as budget preparation, reconciliation, and analysis, and the ability to coordinate complex logistics across multiple stakeholders. A collaborative and solutions-oriented mindset, along with strong communication skills, is essential for success.

Minimum Qualifications

Bachelor's degree in related field and two years of professional related experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and budget/accounting systems.
• Strong knowledge of budget development, financial tracking, reconciliation, and reporting.
• Demonstrated event planning and execution skills, particularly in managing large-scale, high-profile events such as commencement.
• Demonstrated experience in administrative coordination, budget/financial management, or academic administration.
• Ability to manage multiple projects, monitor progress, and meet deadlines under pressure.
• Strong organizational and project management skills, with the ability to handle multiple priorities and meet deadlines.
• Excellent written and verbal communication skills; ability to prepare clear reports, correspondence, and presentations.
• Ability to collaborate effectively across departments and coordinate with faculty, staff, students, and external partners.
• Professional judgment, discretion, and ability to handle sensitive information.
• Team-oriented, proactive, and resourceful approach to problem-solving.

Preferred Qualifications

Required License/Registration/Certifications

Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, Management, or a closely related field.

Job Duties

• Oversee and manage commencement preparation and execution, including planning, logistics, coordination of vendors and campus partners, and ensuring the successful delivery of all aspects of the ceremony.
• Coordinate and manage projects within the Provost’s Office and Academic Affairs, including tracking milestones, monitoring timelines, and preparing status reports.
• Prepare, monitor, and reconcile Academic Affairs budgets; assist with planning and financial forecasting.
• Develop, compile, and present budget reports and analyses to support decision-making in Academic Affairs.
• Support the Provost’s Office with administrative functions, including scheduling, correspondence, and communication with internal and external stakeholders.
• Manage the Provost’s Office calendar needs, ensuring effective coordination of meetings, events, and deadlines across Academic Affairs.
• Assist with payroll, purchasing, and related budgetary processes.
• Coordinate the preparation of reports, presentations, and documents for meetings, committees, and leadership review.
• Track and maintain records related to faculty, staff, and departmental requests.
• Ensure timely communication and follow-up on action items across projects and initiatives.
• Maintain confidentiality and professionalism in handling sensitive information.
• Perform other related duties as assigned.

Physical Requirements

• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday – Friday, 8 am – 5 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.