Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-School of Business

Department: DAL-School of Business Dean Office-516000

Job Location: Dallas

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Department Summary

Welcome to the UNT Dallas School of Business. Our mission is to educate and inspire agile, resilient business leaders. We accomplish this through close interaction with our students and community, innovative experiential learning, and delivering strong career outcomes. Business is a field that offers strong career outcomes for those who like to serve individuals and organizations.
Business is a diverse field that offers opportunities for individuals who are creative or analytical, numbers-oriented or people-oriented, builders or managers, communicators or critical thinkers, entrepreneurs or organizers.

The UNT Dallas School of Business’ priority is our students. Therefore, we focus on students by delivering superior teaching. You will be taught by leaders in Dallas and academics. Our faculty employs a variety of active learning approaches, such as collaborative projects, community-based learning, internships, and course projects.

The School of Business works with you to match your interests to functional knowledge, preparing you to hit the ground running in your career. This is all to develop you to be a leader who will transform the future of business in Dallas and beyond.

Position Overview

This position assists the dean of the School of Business by being the face of the School in receiving guests in person, on the phone, and through electronic communications. This role is a vital team player in strategic functions, faculty management support, curriculum and student management support, and guiding marketing and communications from this School of Business Dean's Office.

Minimum Qualifications

Bachelor's and one year of related experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Considerable knowledge of general office procedures and practices. Knowledge of University policies and procedures related to the area of assignment. Skill in making mathematical calculations and computations. Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to establish and maintain good working relationships. Ability to communicate effectively orally and in writing. Ability to work without close supervision. Knowledge of safe working procedures related to work performed.

Preferred Qualifications

A bachelor's degree from an institutionally accredited university.

Required License/Registration/Certifications

Job Duties

• Strategic: Extend professional greetings to School of Business guests with professionalism.
• Maintain and ensure the accuracy of the Faculty Matrix.
• Direct all budgetary decisions to the dean or other assigned individuals.
• Assist in organizing School of Business events. - Establish and manage a calendar for the School of Business events.
• Manage the dean’s calendar.
• Oversee and manage student worker.
• Foster open and transparent communication with the Dean’s Office, providing timely updates on matters affecting the program, students, and faculty.
• Meets at least twice a month with the dean to provide updates on the School of Business.
• Communicate office needs to the dean. Serve as a voice for all non-faculty personnel in the School of Business.
• Represent the School of Business in internal academic events - Exhibit interpersonal relations that foster a professional working atmosphere.
• Proficiency in office software including Microsoft Word, Excel, and PowerPoint.
• Perform other duties as assigned by the dean.
• Faculty Management: Support full-time faculty development: Directs course-related matters to the dean or program coordinator and assists as requested.
• Support adjunct faculty development: Assist with onboarding, training, and coordinating the submission of faculty evaluations and assessments. Directs course-related matters to the dean or program coordinator and assists as requested.
• Curriculum and Student Management: Assist with forms and documents as assigned by the School of Business.
• Notify the dean, assistant dean, and program coordinators of exceptions within audit rolls. Work collaboratively with faculty to ensure completion. Review School of Business compliance with state legislation (e.g., HB 2504) and notify the dean and associate dean by the fifth day of the semester.
• Maintain the confidentiality of student and personnel matters. Marketing and Communications: Coordinate marketing efforts for the School of Business.
• Monitor business@untdallas.edu, businesdean@untdallas.edu, and businessforms@untdallas.edu emails to ensure timely correspondence and replies to inquiries.
• Draft official notes and minutes for all School of Business meetings, committees, and advisory boards for the dean’s review.
• Plan and implement logistics of School of Business events (marketing, reservations, invitations, room set up, etc.) - Open, sort, and distribute incoming School of Business correspondence, including faxes and email. Distribute correspondence to appropriate faculty and staff.
• Prepare responses to correspondence containing routine inquiries.
• Ensure all directory information (print and electronic) and office signage is current.
• Manage School of Business social media content.
• Ensures all marketing materials (print and electronic) are current and up to date. Works with School of Business leadership to manage and update the marketing materials.

Physical Requirements

• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday – Friday, 8 am – 5 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.