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Administrative Coordinator

 

 

Administrative Coordinator

  • 513221
  • Dallas, Texas, United States
  • Staff
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Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas - Dallas

Division: DAL-Operations

SubDivision-Department: DAL-Chief Operating Officer

Department: DAL-Facilities & Gen Services-533000

Job Location: Dallas

Salary: 42,000

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
 
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
 
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
 

Department Summary

The Facilities department oversees all aspects of building maintenance and infrastructure on main campus as well as our Law Center in downtown Dallas— totaling over 300,000 square-feet of conditioned space. The department consists of two divisions: Facilities Operations and Custodial Services. It is our desire to provide excellent customer service to you and hope that you will feel free to call or visit us at any time. The Mission of the Facilities department is to provide a safe, clean, productive, and well-maintained physical environment for the University Community, by planning and delivering professional services that are based on sustainable and collaborative outcomes that support the mission of the University.

Position Overview

The University of North Texas at Dallas invites applications for the position of Administrative Coordinator. This position is responsible for assisting the Director of Facilities in administrative operations and customer related services for the Facilities department. Coordinates activities and acts as department/area liaison handling issues that are very sensitive and confidential. This position serves as the primary contact for all administrative functions or departmental functions to include recommending and implementing administrative departmental procedures.

Minimum Qualifications

Bachelor's and one year of related experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Considerable knowledge of general office procedures and practices. Knowledge of University policies and procedures related to the area of assignment. Skill in making mathematical calculations and computations. Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to establish and maintain good working relationships. Ability to communicate effectively orally and in writing. Ability to work without close supervision. Knowledge of safe working procedures related to work performed.

Preferred Qualifications

Bachelor's and one year of related experience; or any equivalent combination of education, training, and experience.

Required License/Registration/Certifications

 

Job Duties

  • Analyzes and makes recommendations on existing processes and is responsible for implementing approved changes. Responsible for developing new administrative processes.
  • Analyzes and makes recommendations on existing processes and is responsible for implementing approved changes.
  • Maintains an adequate inventory of office supplies and prepares purchase orders and approves invoices for equipment and supplies, and coordinates receipt of shipping, inventory management, asset tagging, and asset management roles.
  • Perform specialized administrative duties required to support the Director of Facilities, using discretion to make judgments based on operating guidelines.
  • Responsible for nonroutine correspondence, data compilation and analysis, preparation of reports, forms, meeting notes.
  • Other duties as assigned. 
  • Responsible for the management of administrative operations for the Facilities department.
  • Maintain records of facilities operations, contracts, and compliance documentation.
  • Assist in planning and coordinating logistics for the Facilities Department. 
  • Organize and maintain digital and physical files related to the Facilities Department.
  • Processing invoices, purchase orders, contracts, and expense reports related to the Facilities Department. 
  • Communicate office needs to the Director. Serve as a voice for staff personnel for facilities.
  • Assist in tracking departmental budgets and preparing financial summaries.
  • Handle incoming calls, emails, and walk-in inquiries related to the Facilities department.
  • Manage department budgets, process purchase orders for supplies and equipment, and assist with financial reporting.
  • Assist with and manage various special projects to support department goals and initiatives.

Physical Requirements

  • Communicating with others to exchange information.
  • Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like.
  • Lifting and Moving objects up to 20 pounds.
  • Moving about to accomplish tasks or moving from one worksite to another.
  • Operating motor vehicles or heavy equipment.
  • Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

  • No adverse environmental conditions expected.

Work Schedule

Monday - Friday 8AM-5PM and as needed

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.

 

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