Administrative Specialist
Administrative Specialist
- 513217
- Denton, Texas, United States
- Staff
Title: Administrative Specialist
Employee Classification: Administrative Specialist
Campus: University of North Texas
Division: UNT-Provost
SubDivision-Department: UNT-College of Lib Arts & Soc Sci
Department: UNT-Philosophy & Religion-122200
Job Location: Denton
Salary: Commensurate with experience
FTE: 1.000000
Retirement Eligibility: TRS Eligible
About Us - Values Overview
Department Summary
The Department of Philosophy and Religion at the University of North Texas has 12 faculty of twelve, 2 staff, and 2 student workers. We have an undergraduate programs in philosophy and religion and a graduate (MA and PhD) program in philosophy with approximately 45 students. We are located in the EESAT Building on Mulberry Street and Avenue C.
Position Overview
This position acts as the administrator for the departments graduate program. Responsibilities include: communicating with prospective and current students, the direct and accurate administrative supervision of student progress through the graduate program, assisting departments annual admissions process, and consistent coordination with the Director of Graduate Studies, Department Chair, Administrative Coordinator, CLASS, and the Toulouse Graduate School, and all other appropriate offices.
Minimum Qualifications
Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
Exceptional customer service skills. Intermediate Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.
Job Duties
- Track and support progress in the program; identify upcoming milestones for graduate students, inform students of particular requirements belonging to each milestone; manage paperwork to record progress; create and maintain filing system. Assist graduate students with registration, schedule changes, and special requests on a daily basis. Act as first point of contact for incoming and/or newly admitted graduate students; assist in the preparation of required forms, degree plans, and provide administrative support as needed by the DGS and Chair.
- Clearly communicates with students, faculty members and administration to ensure accurate and timely submission of new degree plans. Accurately collect, distribute, and file all paperwork pertaining to graduate students. Maintain where each grad student is at a glance on the Grad student data sheet. With Graduate Director update spreadsheets for funding lines in graduate program.
- Direct and supervise the daily duties of hourly student employee(s). Maintain monthly copy counts. Schedule conference room for departmental meetings and events. Assist AC with event participants, scheduling rooms, arranging for technical equipment as needed and organize publicity for the event/person as needed.
- Act as first point of contact for walk ins and email. Initiates SPOT Surveys. Notifies Transportation each semester of students eligible for parking permits. Run office errands. Help execute recruiting events. Space Surveys. Responsible for all departmental inventory.
- Order all the desk copies for each semester. Collect and make sure syllabi are posted on FIS. Process ad hoc requests.
Physical Requirements
- Communicating with others to exchange information.
Environmental Hazards
- No adverse environmental conditions expected.
Work Schedule
Monday-Friday 9am-5pm
Driving University Vehicle
No
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.
