Administrative Specialist

Title: Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Lib Arts & Soc Sci

Department: UNT-World Lang, Lit, & Cultures-122800

Job Location: Denton

Salary: $33,312; Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

Students in the Humanities Division of the College of Liberal Arts and Social Sciences pursue their passions while also acquiring the tools needed to thrive in tomorrow’s careers. The research, communication, and critical thinking skills we teach are endlessly applicable and never become obsolete. Our students grapple with ethical quandaries, hone analytical skills, derive knowledge from a vast archive of human creations and experiences, and develop the cultural competencies needed to build global partnerships and connections.

Position Overview

This is a public-facing position providing administrative support and student-oriented services for the School of Literature, Languages, and Cultures. This position requires use of independent judgement and initiative in event planning, scheduling, and responding to student, faculty, and staff needs.

Minimum Qualifications

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Intermediate Microsoft Office skills.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Job Duties

• Performs tasks for school director, administrative coordinator, undergraduate advising office, and visitors.
• Assists with ePARs for adjuncts and other positions. Processes all adjunct documentation.
• Performs a significant amount of purchasing for the School, specifically PCard and purchase orders: equipment, supplies, services, memberships, guest speaker and lodging reimbursements. Maintains budget tracking sheets.
• Maintains the websites for the programs housed in the School.
• Maintains strict confidentiality regarding student, staff, and faculty records.
• Responsible for event receptions hosted by the School.
• Prepares SPOT course evaluations.
• Assists Administrative Coordinator in managing and tracking equipment. Surpluses abandoned items. Ensures Property Custody forms for offsite equipment are completed before it is released the the faulty member.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers. 

Environmental Hazards

• No adverse environmental conditions expected. 

Work Schedule

Monday-Friday, 8:00am - 5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.