Title: HR Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas - System Administration

Division: SYS-Human Resources

SubDivision-Department: SYS-Human Resources

Department: SYS-Human Resources-910600

Job Location: Denton

Salary: $33,312 - $35,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The UNT System Human Resources Department is one department made of a team of teams that supports various constituencies and component institutions within our UNT System Enterprise while working together to achieve the vision of becoming an enterprise that is values-driven and customer-focused with an emphasis on excellence, curiosity, and innovation. There are exciting things on the horizon, and we are looking for experienced and innovative HR professionals to join our journey.

Position Overview

The HR Administrative Specialist serves as the first point of contact for employees and visitors, ensuring a professional and welcoming environment. This role provides essential administrative and compliance support to the HR team, including managing communication channels, maintaining HR resources, and assisting with onboarding and events. The position also acts as a compliance liaison for I-9 documentation and serves as the in-office contact for safety and emergency protocols.

Minimum Qualifications

Associate's degree and two (2) years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional customer service skills
* Intermediate Microsoft Office skills
* Knowledge of accounting/budgeting procedures
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats
* Ability to conceptualize, plan and organize multiple assignments effectively
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness
* Skill in developing and maintaining good working relationships
* Knowledge of policies, practices, procedures and terminology of assigned function

Preferred Qualifications

Required License/Registration/Certifications

Job Duties

• Visitor and employee support
  • Greet and assist visitors and employees.
  • Provide general HR information and direct inquiries appropriately.
  • Manage main phone line and HR inboxes.
  • Sort and distribute incoming mail.
  • Maintain HR inventory (forms, supplies, etc.). 
• Compliance (I-9)
  • Serve as I-9 Subject Matter Expert (SME).
  • Manage I-9 documentation and reporting processes.
  • Act as point of contact for building safety and emergency protocols. 
• Administrative and event support
  • Assist with HR event setup and logistics.
  • Support onboarding tasks and Teams events.
  • Prepare spreadsheets, presentations, and assist with data entry. 
• General Office Coordination
  • Monitor office needs and coordinate with vendors if necessary.
  • Maintain organized filing systems.
  • Provide backup support for other HR functions as needed. 

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected

Work Schedule

Generally Monday - Friday, 8:00 a.m. - 5:00 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.