Legal & Board Operations Coordinator

Title: Legal & Board Operations Coordinator

Employee Classification: Legal & Board Ops Coordinator

Campus: University of North Texas - System Administration

Division: SYS-Gen Counsel

SubDivision-Department: SYS-Gen Counsel

Department: SYS-Gen Counsel-930000

Job Location: Denton

Salary: Salary commensurate with position and experience.

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Department Summary

The Office of General Counsel represents the University of North Texas System in all legal matters. We are committed to exceptional representation and working collaboratively to render advice in an atmosphere of trust and respect. Through our legal services we assist our clients in fulfilling their mission and achieving their goals.

Position Overview

The position supports the UNT System Office of General Counsel and the Office of the Board of Regents. The Office of General Counsel is located on the Denton campus with satellite offices on each of the campuses (Fort Worth and Dallas). The principal location for this position will be at the UNT Gateway Center in Denton. Some attendance and in-person work will be required at the office in Fort Worth and at Board of Regents meetings at various locations in the DFW metroplex. This position performs moderately complex technical and administrative support to a team of lawyers, paralegals, the Board Office, and business operations in a public higher education in-house legal practice. Work is under general supervision with considerable latitude for initiative and independent judgment.

Minimum Qualifications

The qualified candidate will possess a Bachelor's degree in related field and one year of legal assistant, legal secretary, or closely related experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

Knowledge of the structure and content of the English language. Knowledge of legal research principles, techniques and electronic resources. Knowledge of administrative and clerical procedures and systems such as word processing, case and document management systems, file and record organization, transcription, designing forms, and other procedures. Familiarity with computer hardware and knowledge of software, including applications. Understanding written sentences and paragraphs in work related documents. Active listening skills. Talking to others to convey information accurately, thoroughly and concisely. Communicating information accurately, thoroughly and concisely in writing as appropriate. Ability to manage time. Ability to assess performance of self and others. Ability to arrange items, resources or task in a way that produces a defined structure or outcome or achieves a specific goal. Ability to communicate verbally and in writing. Ability to apply general rules to specific problems to produce answers that make sense. Active and skillful conceptualization, application, analysis, and evaluation of information to reach an answer or conclusion.

Preferred Qualifications

Four years or more administrative support/secretarial experience with a law firm or in-house legal environment.

Required License/Registration/Certifications

Job Duties

• 5% - Type, edit, proofread and finalize correspondence, reports, forms, and other documents. - (Essential)
• 5% - Open electronic files, organize and maintain electronic and paper files in accordance with office guidelines for document and case management. - (Essential)
• 10% - File clerking on assigned attorneys litigation cases. - (Essential)
• 5% - Intake of new matters which include opening the electronic files. - (Essential)
• 3% - Mail or arrange for delivery of correspondence. Process incoming mail and documents. Answer phone calls, route incoming calls, take messages. - (Marginal)
• 25% - Maintain multiple attorney schedules and calendars and track deadlines. Organize and coordinate meetings, conferences, training sessions and events. - (Essential)
• 5% - Assist attorneys and paralegals in collecting information and records/documents. - (Essential)
• 5% - Track investigation reports and assign out for attorney review. Data entry and use of Excel to track data. - (Essential)
• 6% - Prepare travel, time and expense reports in accordance with state regulations and policies. - (Essential)
• 5% - Assist with records retention in accordance with applicable System and institution policies. - (Essential)
• 5% - Compile and analyze data and prepare reports and summaries as necessary. - (Essential)
• 5% - Assist with establishing and revising office work procedures to improve office efficiency. - (Essential)
• 3% - Submit requests for computer hardware assistance. - (Marginal)
• 3% - Order and maintain office supplies. - (Marginal)
• 4% - Provide support to the Board of Regents, its officers, Board Secretary, and General Counsel, including planning, preparation and staff support for all Board and committee meetings and events. - (Essential)
• 2% - Coordinate complete and accurate materials provided to the Board of Regents for Board meetings, and assist with publishing agendas and materials. - (Essential)
• 2% - Analyze data and information, track issues, follow up on Board actions and orders, and provide other assistance to the Board of Regents. - (Essential)
• 2% - Ensure the Board of Regents receives necessary reports to fulfill its governance function by communicating report status, maintaining a schedule, monitoring the report development, and assuring distribution of reports that are to be provided from University departments. - (Essential)

Physical Requirements

Environmental Hazards

Work Schedule

M-F 8am-5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.