Senior Administrative Associate

Title: Senior Administrative Associate

Employee Classification: Senior Administrative Assoc

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-UNT Dallas College of Law

Department: DAL-College of Law-517000

Job Location: Downtown Dallas

Salary: 37500.00

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Department Summary

The UNT Dallas College of Law Dean’s Office oversees the school’s mission to provide an affordable, accessible, and practice-ready legal education in downtown Dallas.

The UNT Dallas College of Law is a Fully-Approved ABA public law school in downtown Dallas with a full-time day division and a part-time evening division. The College of Law’s goals are: (1) widening access to legal education for those who could be superb legal professionals but who cannot realistically access a legal education given factors including location, cost, and the current role of the LSAT in admission to and financing of law school; (2) providing an educational program focused on excellence in developing practice-related competencies, through a curriculum mapped to those competencies and using best instructional practices, including multiple formative and summative assessment throughout, engaged class design, and a spectrum of experiential education; (3) creating opportunity for our students by keeping tuition and debt low and producing graduates with high value and ability in multiple segments of the market for legal services; (4) becoming a national leader in advancing under-standing of best legal education practices, of professional formation, and of the relationship between legal education and the evolving practice and business of law; (5) improving access to justice for underserved legal needs; and (6) serving as a valuable partner in civic engagement with the City of Dallas and the North Texas region.

Position Overview

The Senior Administrative Associate is responsible for providing administrative support in order to ensure that customer service is provided in an effective and efficient manner. This position is responsible for receptionist duties which includes welcoming and directing visitors (e.g. students, faculty, staff, attorneys and judges, donors, university officials, elected officials, and others) by greeting them in person or on the telephone, and for answering or referring inquiries. Responsible for routine administrative support that includes inventory, developing/creating correspondence, account reconciliation, event scheduling, purchasing, data collection, meeting logistics and travel vouchers. Position duties require some independent judgment and decision-making; resolves routine questions where problems have occurred before and their solutions generally are familiar; and refers more complex issues to higher levels.

Minimum Qualifications

High School diploma or GED equivalent three (3) years of general office or clerical experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Basic MS Office skills.
• Ability to problem solve and make decisions.
• Ability to effectively communicate.
• Knowledge of policies, practices, procedures, and terminology of assigned function.
• Skill in composing routine letters and preparing reports.
• Skill in recording and compiling material for reports.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

• 5 years of progressively responsible office administration experience.
• Previous University/College Office Administration experience.
• Exceptional Customer service skills Considerable knowledge of university policies and procedures related to functional area (or ability to rapidly assimilate).
• Strong problem solving skills Ability to communicate effectively with diverse populations verbally and in writing.
• Ability to develop and maintain effective working relationships.
• Ability to work independently.
• Knowledge of safety and security precautions appropriate to work performed.

Required License/Registration/Certifications

Job Duties

• Answers, directs, and relays telephone, fax, and email messages, creates and maintains department filing system.
• Monitors and maintains adequate levels of office supplies and recruitment materials. Monitors and executes expenditures within budgets.
• Prepares travel vouchers for the Associate Dean.
• Provides reference materials to interested visitors and responds to public inquiries.
• Serves as a backup to other Administrative Personnel.
• Follows appropriate safety procedures and security measures related to work performed.
• Understands and follows rules regarding principles of confidentiality relating to all office and student matters.
• Provides input and administrative support for proposed programs and operational changes.
• Assists with creation and maintaining filing systems.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

8:30 am - 5:30 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.