Senior Administrative Associate

Title: Senior Administrative Associate

Employee Classification: Senior Administrative Assoc

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-UNT Dallas College of Law

Department: DAL-College of Law-517000

Job Location: Downtown Dallas

Salary: $37500.00

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Department Summary

The UNT Dallas College of Law Faculty Support Department provide valuable tactical and administrative help to our faculty in support of our mission to educate leaders who make a difference in the world. The primary goal is to enable faculty to focus on teaching, research, and student mentorship by handling logistical, technical, and administrative tasks.

The UNT Dallas College of Law is a Fully-Approved ABA public law school in downtown Dallas with a full-time day division and a part-time evening division. The College of Law’s goals are: (1) widening access to legal education for those who could be superb legal professionals but who cannot realistically access a legal education given factors including location, cost, and the current role of the LSAT in admission to and financing of law school; (2) providing an educational program focused on excellence in developing practice-related competencies, through a curriculum mapped to those competencies and using best instructional practices, including multiple formative and summative assessment throughout, engaged class design, and a spectrum of experiential education; (3) creating opportunity for our students by keeping tuition and debt low and producing graduates with high value and ability in multiple segments of the market for legal services; (4) becoming a national leader in advancing under-standing of best legal education practices, of professional formation, and of the relationship between legal education and the evolving practice and business of law; (5) improving access to justice for underserved legal needs; and (6) serving as a valuable partner in civic engagement with the City of Dallas and the North Texas region.

Position Overview

The Faculty Support Group at UNT Dallas College of Law works closely with assigned Law School faculty members to provide highlevel administrative and operational support. Duties include: Serve as training and troubleshooting resource for faculty members to ensure that their work is handled smoothly and efficiently. Coordinate and organize events, including faculty colloquia, workshops, symposia, conferences, and other events.Perform general administrative and clerical duties to support the teaching and research activities of the Law School faculty members. Help in the production of various publications by faculty members. Exercise judgment on how to best utilize computer applications and class equipment to help faculty members with their needs.

Minimum Qualifications

High School diploma or GED equivalent three (3) years of general office or clerical experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Basic MS Office skills. Ability to problemsolve and make decisions. Ability to effectively communicate. Knowledge of policies, practices, procedures, and terminology of assigned function. Skill in composing routine letters and preparing reports. Skill in recording and compiling material for reports.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties

• Assists multiple faculty with business operations of the area. Answers questions, provides advice to faculty regarding university policies and procedures as well as relevant policies, local, state and federal laws and regulations pertaining to purchasing and ordering, travel and reimbursement, account reconciliation, and room/resource access. 
• Assist faculty with communication to their students. May assist faculty with correspondence, editing of documents.
• Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system. Periodically reviews encumbrances and Purchase orders to ensure payments have posted and encumbrances released for efficient use of funds.
• Provides administrative secretarial and clerical service to students, faculty, and staff, such as schedules appointments, gives information to callers, provides office management and otherwise relieves officials of clerical work and minor administrative and business detail.
• Uses Excel spreadsheets, other MS Office suite of products, and University systems to manage budget and areas of responsibility.
• Plan and execute events for faculty and their guests, as well as provide support for Area and School meetings and events. May include making posters, emails, travel and hotel arrangements, meal planning, scheduling of visits, itineraries, reimbursements, parking, Uber, providing maps, and communication with guests.
• Completes account reconciliation of monthly financial transactions in Concur to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers.
• Understands and follows rules regarding principles of confidentiality relating to all office and student matters.
• Assists with Student and Faculty requests.
• Follows appropriate safety procedures and security measures related to work performed.
• The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Physical Requirements

• Communicating with others to exchange information.
  
• Lifting and Moving objects up to 20 pounds.
• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

10:00 am - 7:00 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.