Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Senior Administrative Coordin

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-School of Business

Department: DAL-School of Business Dean Office-516000

Job Location: Dallas

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Department Summary

The School of Business at University of North Texas at Dallas is the fastest growing at the university in each of our six majors - Accounting, Finance, General Business, Hospitality Management, Logistics and Supply Chain Management and Marketing, and Organizational Behavior & Human Resource Management.
The University of North Texas at Dallas (UNT Dallas) School of Business invites applications for the position of Senior Administrative Coordinator starting as soon as possible. The successful candidate in this vital role will be expected to support strategic, faculty management, curriculum and student management, and marketing and communications efforts of the School of Business.

UNT Dallas is the only public four-year university exclusively in the City of Dallas. UNT Dallas received the highest rating of all North Texas colleges and universities in Money Magazine's annual “Best Colleges in America” report. UNT Dallas has achieved many rankings and accolades in our efforts to foster upward economic mobility for our students. Combined, this means a rapid growth trajectory for UNT Dallas and the School of Business. In 2025, the School of Business became members of AACSB International. Come join us in this dynamic environment.

UNT Dallas is bridging the gap between education and workforce readiness through our innovative Classroom to Career initiative. This initiative integrates experiential learning—such as internships, service learning, and project-based collaborations with industry partners—into every student’s academic journey. By emphasizing high-impact practices, we prepare students with both disciplinary expertise and the essential skills employers value: communication, adaptability, teamwork, and leadership. Our graduates don’t just earn degrees; they launch purposeful, career-ready futures. We seek faculty in all disciplines who are eager to contribute actively to this transformative, campus-wide initiative.

Position Overview

This position assists the School of Business dean by providing executive, administrative, and analytical support to a department head to the dean, assistant/associate deans, and director). This position is the face of the School in receiving guests in person, on the phone, and through electronic communications. This role is a vital team player in strategic functions, faculty management support, curriculum and student management support, and guiding marketing and communications from this School of Business Dean's Office and interacts with offices throughout our campus including the President's, Provost's, Admissions, Registrar's, and all student support offices, as well as and/or external constituencies while maintaining sensitivity to confidentiality and protocol.

Minimum Qualifications

Bachelor's degree and five (5) years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Considerable knowledge of general office procedures and practices. Knowledge of University policies and procedures related to the area of assignment. Skill in making mathematical calculations and computations. Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to establish and maintain good working relationships. Ability to communicate effectively orally and in writing. Ability to work without close supervision. Knowledge of safe working procedures related to work performed.

Preferred Qualifications

A bachelor's degree from an institutionally accredited university.

Required License/Registration/Certifications

N/A

Job Duties

• Extend professional greetings to School of Business guests with professionalism.
• Maintain and ensure the accuracy of the Faculty Matrix.
• Direct all budgetary decisions to the dean or other assigned individuals.
• Assist in organizing School of Business events as well as establish and manage a calendar for the School of Business events and manage the dean’s calendar.
• Oversee and manage student worker.
• Foster open and transparent communication with the Dean’s Office, providing timely updates on matters affecting the program, students, and faculty. - Meets at least twice a month with the dean to provide updates on the School of Business. Communicate office needs to the dean.
• Serve as a voice for all non-faculty personnel in the School of Business and represent the School of Business in internal academic events. Exhibit interpersonal relations that foster a professional working atmosphere.
• Proficiency in office software including Microsoft Word, Excel, and Powerpoint.
• Perform other duties as assigned by the dean.
• Support full-time faculty development: Directs course-related matters to the dean or program coordinator and assists as requested. Support adjunct faculty development: Assist with onboarding, training, and coordinating the submission of faculty evaluations and assessments. Directs course-related matters to the dean or program coordinator and assists as requested.
• Curriculum and Student Management: Assist with forms and documents as assigned by the School of Business. Notify the dean, assistant dean, and program coordinators of exceptions within audit rolls. Work collaboratively with faculty to ensure completion.
• Review School of Business compliance with state legislation (e.g., HB 2504) and notify the dean and associate dean by the fifth day of the semester.
• Maintain the confidentiality of student and personnel matters.
• Marketing and Communications: Coordinate marketing efforts for the School of Business. Monitor business@untdallas.edu, businesdean@untdallas.edu, and businessforms@untdallas.edu emails to ensure timely correspondence and replies to inquiries. Draft official notes and minutes for all School of Business meetings, committees, and advisory boards for the dean’s review.
• Plan and implement logistics of School of Business events (marketing, reservations, invitations, room set up, etc.)
• Open, sort, and distribute incoming School of Business correspondence, including faxes and email. Distribute correspondence to appropriate faculty and staff. Prepare responses to correspondence containing routine inquiries.
• Ensure all directory information (print and electronic) and office signage is current.
• Manage School of Business social media content.
• Ensures all marketing materials (print and electronic) are current and up to date. Works with School of Business leadership to manage and update the marketing materials. 

Physical Requirements

• Communicating with others to exchange information.
  
• Lifting and Moving objects up to 20 pounds.
• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday – Friday, 8 am – 5 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.