Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Research & Innovation

SubDivision-Department: UNT-Research & Innovation

Department: UNT-Appl AI Data Sci Inst-190414

Job Location: Denton

Salary: Salary to commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Applied Artificial Intelligence & Data Science Institute is an interdisciplinary research institute within the Division of Research & Innovation. The institute focuses on artificial intelligence and data sciences transforming every sector from healthcare and education to energy, environment, and national security. The AI Institute at the University of North Texas brings together faculty, students, and external partners to lead collaborative research, develop cutting-edge applications, and prepare the next generation of AI innovators and problem solvers.

Position Overview

The Sr Admin Coordinator position in the Applied Artificial Intelligence & Data Science Institute (UNT AI), within the Division of Research & Innovation, is responsible for providing executive, administrative, and analytical support to the Director of UNT AI as well as other staff and institute faculty members. The Sr Administrative Coordinator manages all the administrative support functions required for the institute's daily operations, including but not limited to: purchasing, travel, meeting and event coordination, inventory and space management, and budget reconciliation and reporting.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications

Work experience in higher education

Required License/Registration/Certifications

Job Duties

• Maintain Directors correspondence and manages Directors calendar and scheduling for the institute; coordinates various special projects/meetings/workshops/events in support of the institute which includes preparation of materials and organizing logistics. 
• Prepares human resources and personnel documents to manage all hiring, on-boarding and off-boarding activities for institute staff, and students. Provides customer support for UNT AI staff, institute faculty, and acts as department liaison for collaboration with all UNT and UNT System stakeholders.
• Coordinate all departmental purchasing, travel arrangements and reimbursements; manage departmental budget tracking and reports; maintain office supplies, assets, and equipment; and may serve as departmental timekeeper as needed for salaried and hourly student employees. 
• Manage departmental records retention and business continuity efforts. Manage the annual campus-wide space survey and inventory certification process for the institute. Collaborates between institute and Division of Research & Innovation administrative staff to coordinate all institute communications, website content, social media, and other campus outreach events that support research. 
• Other duties as assigned by supervisor. 

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8am-5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.