Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Student Affairs

SubDivision-Department: UNT-Student Engagement

Department: UNT-UNT TRIO-160570

Job Location: Denton

Salary: 46665.00

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

The TRIO Programs department at the University of North Texas is seeking to hire a Senior Administrative Coordinator to join our team. TRIO Programs are federal outreach and student services programs designed to support students with a financial need gain access to college. TRIO programs support students who identify as low-income, first-generation college students, and individuals with disabilities navigate the academic process toward higher education beginning in middle school.

Position Overview

This position is responsible for providing administrative support to a fast-paced department by way of office management, budget oversight and reconciliation, and payroll processes. The Senior Administrative Coordinator is responsible for all administrative functions of the office and provides support to 5 grant programs. This position reports to the Executive Director of Orientation and Transition Programs.

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties:

• Manages clerical operations of the department, and supports a department with 13 full-time staff members, graduate assistants, and student employees
• Responsible for the upkeep of multiple databases including the tracking of student participation information, mail and email communications 
• Provides and accurate ledger of fiscal matters for multiple grant and discretionary accounts including accurate tracking of participant costs for all department spending
• Prepares budget reports monthly and as requested by program directors 
• Facilitates the processing of all goods and service contracts with purchasing and legal departments
• Processes purchase orders, IDT’s, and travel documents for department staff 
• Oversees human resources processes and procedures (including payroll, new hire onboarding, and timekeeping) for the department 
• Provides interpretations of policies and procedures related to travel, employment, and purchasing for departmental staff
• Analyzes and makes recommendations for office operational needs, including equipment, workflow and materials 
• Responsible for departmental inventory of supplies and equipment and completes annual asset reports 
• Serves as the office liaison with financial aid to complete annual work study agreements and process departmental scholarships • Provides backup to the front desk staff when necessary by answering incoming phone calls, emails, and greeting visitors to the department
• Supports all programs and initiatives originating out of the department 

Work Schedule:

M-F 8-5; some evenings and weekends

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.