Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Ryan College of Business

Department: UNT-RCOB-Dean's Office-131100

Job Location: Denton

Salary: Salary commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The G. Brint Ryan College of Business is the choice of nearly 9,000 students, making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB), a hallmark of the world’s best business schools. Nationally recognized, cutting-edge degrees enable students to learn beyond the classroom, preparing them to become leaders in their fields.

Position Overview

The Senior Administrative Coordinator is the operational backbone of UNT’s dual-center entrepreneurship ecosystem, providing high-quality administrative and logistical support to both the Murphy Center for Entrepreneurship & Innovation and the Innovation Center. As the first point of contact for students, faculty, donors, and external partners, this role plays a critical role in projecting a professional and welcoming image for both centers. The position requires comfort working across two reporting lines and two physical locations, strong organizational skills, and a genuine enthusiasm for supporting entrepreneurial activity on campus.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience)
• 2+ years of administrative or office management experience, preferably in a university, nonprofit, or fast-paced program environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with scheduling and collaboration tools (Teams, Zoom, shared calendars)
• Exceptional organizational skills and ability to manage competing priorities across two centers
• Strong written and verbal communication skills; professional demeanor when representing the centers externally

Required License/Registration/Certifications

Job Duties

• Executive & Team Support - Manage the Managing / Executive Director’s calendar, travel logistics, and correspondence across both centers. Prepare briefing materials, meeting agendas, and follow-up notes for leadership meetings with donors, VC partners, university administrators, and Gener8tor. Coordinate scheduling for EIR campus visits and board/advisory meetings. 
• Financial & Budgetary Coordination - Process purchase orders, expense reports, and reimbursements for both centers. Coordinate prize disbursements for UNT pitch and venture competitions. Track budget expenditures against approved line items and flag variances to the MD / ED. Liaise with RCoB financial services and the VP Research office on shared-cost allocations. 
• Event & Program Logistics - Support logistics for pitch competitions, accelerator cohort events, EIR lectures, and Innovation Center programming. Manage room bookings, catering orders, A/V setup coordination, and attendee communications. Maintain event calendars for both centers and ensure there are no scheduling conflicts across shared resources. 
• Office Operations - Maintain office supplies, equipment, and shared resources for both locations. Serve as the first point of contact for walk-in students, faculty visitors, and external guests at BLB 150. Manage incoming mail, phone lines, and general center email inboxes. Onboard new staff members by coordinating IT access, office setup, and HR paperwork. 
• Communication & Data Management - Maintain contact databases and mailing lists for students, alumni, donors, EIRs, and corporate partners across both centers. Draft routine correspondence, newsletters, and announcements. Support the marketing with content scheduling and distribution when needed. 

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday 8 am - 5 pm, with occasional nights and weekends.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.