Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Student Affairs

SubDivision-Department: UNT-Union Administration

Department: UNT-Union Admin-163110

Job Location: Denton

Salary: $47232.00, Commensurate on Education and Experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

University Centers and Events (UCE) encompasses the University Union, Gateway Center and Coliseum. University Centers and Events (UCE), provides quality programs, services, and facilities that enhance the educational experience and create a community for students, faculty, staff, alumni, and guests. We assist students to become good citizens of a global community.

Position Overview

Performs advanced administrative support tasks that require independent judgment and initiative.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Exceptional communication and interpersonal skills. Advanced written communication skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties

Conflict Resolution: Research and resolve management-level issues while maintaining open communication and active listening.

Customer Service: Foster positive relations through cooperative team efforts and professional communication.

• Administrative Support: Execute special projects for the Department and Executive Director, ensuring completion within established timeframes.
• Team Collaboration: Actively participate in the UCE team approach and serve on relevant committees as approved.
• Communication: Manage departmental correspondence, newsletters, and monthly operational hour updates.

• Scheduling: Coordinate complex calendars, including meetings, interviews, and events with full logistical support (locations, catering, etc.).
• Board Liaison: Facilitate monthly Union Board of Directors meetings by establishing quorum, recording minutes, and maintaining official records (votes, rosters, and bylaws).

• Reservations: Serve as the primary backup for classroom bookings, processing requests within 24 hours and providing alternate solutions when necessary.
• Inventory & Access: Manage Union facility access control, vehicle records, and Property/Inventory Control through EIS updates and annual audits.
• Documentation: Prepare materials and forms for meetings, trainings, and conferences.

• Purchasing: Handle P-Card transactions for Union Administration and support business office functions like cash control.
• Travel: Coordinate comprehensive travel arrangements and expense tracking for UCE staff and interview candidates.

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.
Moving about to accomplish tasks or moving from one worksite to another.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday 8am-5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.