Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Science

Department: UNT-College of Science - Gen-124000

Job Location: Denton

Salary: $36,336

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Dean’s Office in the College of Science at the University of North Texas (UNT) serves as the central hub for academic leadership, strategic planning, and institutional coordination across the college’s departments.

Position Overview

This role manages front desk reception and daily administrative operations for the Dean’s Suite, including purchasing, travel, and asset oversight. It supports the Dean’s Executive Assistant with calendar, event, and meeting coordination. The position serves as a responsive point of contact for student inquiries, ensuring clear and helpful guidance. Additional responsibilities include preparing correspondence, meeting notes, confidential forms, and data analyses, as well as providing some administrative support for the scholarship program and donor stewardship.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

• Exceptionally organized and adaptable; manages shifting priorities and complex tasks well
• Experienced in first-point-of-contact roles; skilled in student interaction and team support
• Effective at managing complex priorities and timelines for concurrent projects or events
• Clear, professional writing skills for correspondence, documentation, and reports
• Proactive in training and teachable; quick to learn new systems and open to feedback
• Professional demeanor; handles confidential matters with discretion
• Proficient in Microsoft Office Suite, with emphasis on Outlook, Excel, and Word

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Knowledge of University and UNT System policy and operating procedures. Work experience as an administrative professional in an academic setting. Experience with ThankView and Raiser's Edge.

Job Duties

• Manage dean's office suite operations, including oversight of the main college phone line and email, walk-in inquiries, supply purchasing, campus errands, mail handling, inquiry tracking, and staff service requests; provide additional support to the Dean’s Executive Assistant and Dean as needed. 
• Provide administrative support for records, disposition logs, purchasing, travel, and inventory management within the Dean’s office. 
• Assist with scheduling, logistics, and coordination for Dean’s office events and meetings.
• Admin support for the Scholarship Program and ThankView video initiative.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday-Friday; 8am-5pm

Driving University Vehicle

Yes

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Please include a cover letter with your application.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.