Title: Senior Executive Assistant

Employee Classification: Senior Executive Assistant

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-Divison of Student Affairs

Department: HSC-Division of Student Affairs-300300

Job Location: Fort Worth

Salary: Commensurate with experience, with a minimum of $60,000 per year

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The mission of the Division of Student Affairs is to create transformational experiences for all HSC students by providing tailored support and fostering holistic development. There are 8 functional units within the Division of Student Affairs: Center for Student Life, Career Readiness Center, Center for Academic Performance, Office of Care and Civility, Testing and Evaluation Services, International Services, Office of Disability Access, and Student Assistance Resource Center.

Position Overview

The selected candidate will provide high-level administrative support to executives by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, managing websites, arranging travel, and scheduling and supporting meetings. This person will be expected to work independently with limited direction while interacting with both internal and external stakeholders. This is included but not limited to Deans, Department Chairs, accrediting agencies, consultants and vendors. Discretion and confidentiality are key tenants of this position.

Minimum Qualifications

Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Advanced MS Office skills.
• Knowledge of accounting/budgeting procedures.
• Demonstrated ability to effectively communicate verbally and in writing at an exemplary level.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

• Familiarity with the dynamics of higher education.
• Ability to independently establish priorities.
• Strong analytical and problem solving skills.
• Excellent written and verbal communication skills.
• An understanding of and the ability to apply customer service principles in an academic setting. Strong time management skills.
• Project management skills.
• Managerial experience in a college or university setting.
• Extensive experience with word processing, spreadsheet, calendar, email and database management programs.
• Masters degree preferred.

Required License/Registration/Certifications

N/A

Job Duties:

• Exercise independent judgment in bringing information and issues relating to the affairs of the division to the attention of the Vice Provost and other divisional leaders. Will research issues and formulate solutions to problem solve on behalf of the Vice Provost and other executives.
• Project management for Division of Student Affairs executives for items related to accreditation for multiple outside accrediting agencies, university procedures affecting all students, and items affecting the entire division of student affairs.
• Coordinate workflow, communications, processes and procedures for all work done in direct support of the Vice Provost, including Disciplinary Appeal Hearings.
• Manage and provide guidance for divisional councils, including mentoring, facilitating the professional development of council leaders and the allocation and monitoring of divisional council budgets.
• Assist the Vice Provost in data collection and report preparation for strategic planning, operational assessments and business plans. These items will be of a both internal and external nature. Examples are items that are sent to accrediting agencies, UNTHSC Provost or President, external and internal auditors, the Texas Higher Education Coordinating Board, Deans and divisional team members.
• Manage divisional professional development tracking and fiscal approvals and assist with financial forecasting for all fee funded accounts. Assisting with the preparation and development of the annual budget and financial tools and templates for the division.

Physical Requirements:

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards:

• No adverse environmental conditions expected.

Work Schedule:

Monday – Friday, 8:00am-5:00pm, with occasional evenings or weekends required for divisional events.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.