Title: Senior Executive Assistant

Employee Classification: Senior Executive Assistant

Campus: University of North Texas - Health Science Center

Division: HSC-Institutional Advacement

SubDivision-Department: HSC-Institutional Advancement

Department: HSC-Institutional Advancement-383000

Job Location: Fort Worth

Salary: Commensurate With Experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

HSC Institutional Advancement seeks to advance HSC’s mission to create solutions for a healthier community. Through fund development, community education and alumni relations, our goal is to build meaningful relationships that expand opportunities for our students, faculty and programs in ways that transform countless lives.

Position Overview

The Senior Executive Assistant is responsible for providing executive, administrative, and analytical support to the Vice President of Institutional Advancement. The selected candidate coordinates administrative functions on behalf of the vice president while maintaining confidentiality, business acumen and adherence to university policies and procedures. Additionally, this position will support various core administrative support areas within the Office of Institutional Advancement. HSC is a values-based organization, and because of this, any person in this position must exemplify the university's values.

Minimum Qualifications

• Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Skill in completing assignments accurately and with attention to detail.
• Ability to work under pressure and meet close deadlines.
• Ability to set priorities and complete assignments on time.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Ability to analyze and prepare documents, reports, and correspondence.
• Ability to prepare concise reports.
• Ability to make arithmetical computations and tabulations.
• Skill in using computer applications including spreadsheet, database and word processing software.
• Skill in editing documents for correct grammar.
• Skill in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Skill in communicating effectively in writing as appropriate for the needs of the audience.
• Skill in talking to others to convey information effectively.
• Ability to communicate and interact effectively with members of the public.

Preferred Qualifications

• The successful candidate will demonstrate knowledge in project planning and management and can work under pressure, adjusting to change, managing multiple tasks, and coordinating the work of others.
• This position will manage complex records, assemble and organize data of complex nature, and prepare and submit reports in acceptable formats.
• The successful candidate will conceptualize, plan and organize multiple programs and assignments and work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• This is a front-facing position, and the candidate must demonstrate the ability to develop and maintain outstanding working relationships with internal and external constituents.

Required License/Registration/Certifications

• N/A

Job Duties:

• Manages and directs office services, including correspondence, travel, personnel actions, purchasing, records management, scheduling, meeting support, and other items as needed. 
• Provides administrative support to the vice president, including drafting and managing correspondence and communications, compiling reports, maintaining records and other documents, and managing the executive's calendar.
• Schedules and coordinates meetings for the vice president, including drafting agendas, preparing materials, taking minutes, and providing oversight for venue, agenda and technology needs. 
• Tracks and reconciles departments expenditures, and reviews budget reports to recommend and develop budget modifications. Coordinates travel arrangements for vice president and department leadership
• Greets visitors and manages communication to appropriate parties. Identifies and recommends improvements for administrative procedures and implements changes as appropriate. 

Work Schedule:

Monday - Friday 8 am - 5 pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

N/A

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.