Title: Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Science

Department: UNT-Physics-122300

Job Location: Denton

Salary: 33,312.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

We're the Department of Physics. We study space, time, energy, and matter at all scales ranging from those describing subatomic particles to the evolution and structure of the universe as a whole!

Position Overview

Process and monitor departmental purchases and inventories. Responsible for various transactional recordings in checkbook, statement reports and purchasing log. All other duties as assigned.

Minimum Qualifications

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Exceptional customer service skills. Intermediate Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Previous purchasing experience preferred.

Required License/Registration/Certifications

No required license/registration or certification needed.

Job Duties

• Attend applicable university trainings and meetings. 
• Other duties as assigned 
• Verify budgets before completing transactions. Place orders with pcard and create requisitions for POs in accordance with institutional purchasing guidelines. Monitor progress of orders through the life cycle of purchase and communicate status updates to the requestor. Handle receivables, shipping, and returns. 
• Enter transactional details into department checkbook. Submit purchase card statements monthly. Keep accurate records on shipments. 
• Asset/Inventory Management. Includes maintaining materials and supplies inventory for offices and teaching. Manage instrument, computer, chemical, and gas cylinder inventory. Oversee and submit yearly inventory report. Make updates to asset information. Assist with computer roll outs. 

Physical Requirements

Communicating with others to exchange information.
Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8:00 - 5:00

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.