Budget and Operations Coordinator

Title: Budget and Operations Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-VP Finance & Admin

SubDivision-Department: UNT-Risk Mgmt Services

Department: UNT-Risk Mgmt Services-Gen-152600

Job Location: Denton

Salary: 59,040

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

Risk Management Services' programs provide proactive support for the strategic, operational and financial foundation of the University of North Texas. A safe academic environment is the top priority of our department and staff members. We help identify, analyze and mitigate risks so that the UNT community can freely pursue opportunities for growth and advancement. Our staff members also work to identify, protect and conserve university resources from loss. To achieve our goals, we work together with the UNT community to help them proactively manage risks, implement preventative measures, plan for their challenges and work through any issues that occur.

Position Overview

This position oversees and administers the Risk Management Services budget and supports the daily operations of all program areas, including Environmental Health and Safety, Emergency Management and Safety Services, Insurance and Claims, and Youth Protection. The role works closely with the Executive Director to provide timely financial and operational updates that inform departmental planning and execution. Additional responsibilities include, but are not limited to, procurement management, personnel administration, event coordination, and serving as the primary physical and/or virtual point of contact for the department.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Bachelors Degree and 4 years experience in administrative/budgeting work at an academic institution.

Required License/Registration/Certifications

Job Duties

• Oversee and administer the day-to-day operations pertaining to the department budget. Provide timely status updates for real-time decision-making and future budgeting/planning. Attend budget trainings/meetings and ensure department leadership is apprised of important information and updates. 
• Manage department procurement including making purchases through requisitions, p-card, interdepartmental transfers, and any other potential means. This also includes bill payment to vendors for services 
• Serve as the primary physical and/or virtual point of contact for the department and provide excellent customer service. This includes assisting stakeholders through the department’s main phone line, email, and greeting guests as they visit our main office. 
• Provide administrative support for employee onboarding, offboarding, and any other employee status changes 
• Assist with timekeeping, ensuring managers are informed of deadlines and operational changes. Assist in ensuring the unique needs of student worker time management are met. 
• Coordinate other operational needs of the department such as event planning, meeting scheduling, expense reporting, building representative, fleet administration, inventory management, shipping/receiving, cash handling, and other needs as they arise. 

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.
Moving about to accomplish tasks or moving from one worksite to another.
Repeating motions that may include the wrists, hands and/or fingers.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

M-F; 8AM-5PM

Driving University Vehicle

Yes

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.