Program Manager

Title: Program Manager

Employee Classification: Program Manager

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Office of the Dean-TCOM-300600

Job Location: Fort Worth

Salary: Compensate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

UNT Health is one of the three higher education institutions within the University of North Texas (UNT) System, alongside UNT at Denton and UNT at Dallas. The UNT System offers high-quality education to residents of the North Texas region, including Fort Worth, Dallas, Denton, and Frisco, as well as students from other states.

Named a top-tier medical school for primary care by U.S. News & World Report, Texas College of Osteopathic Medicine (TCOM) is a leader in training physicians skilled in comprehensive primary care and rural medicine. More than 60% of TCOM’s graduates practice primary care medicine, helping reduce the shortage of physicians in our Texas communities. Many others successfully practice in specialty careers ranging from aerospace medicine to cardiovascular surgery. Whether they are the only doctor serving a rural community or a specialist at a major medical center, TCOM graduates distinguish themselves as clinical leaders, teachers and scholars.

The Texas Child Mental Health Care Consortium (TCMHCC) includes the Child Psychiatry Access Network (CPAN), Texas Child Health Access through Telemedicine (TCHATT), Community Psychiatry Workforce Expansion (CPWE), Child and Adolescent Psychiatry Fellowships (CAP), Youth Depression/Suicide Research Network (YDSRN), Childhood Trauma Research Network (CTRN), Pediatric Collaborative Care Model (CoCM), and Other Workforce Expansion (OWE) project. UNT Health subcontracts with JPS Health Network to implement most of the TCMHCC projects.

The Department of Public Health serves a critical mission of UNT Health, contributing to the innovative research portfolio and delivering cutting-edge graduate education. Since our founding in 1999, Public Health has focused on enhancing the quality and well-being of life by providing critically needed public health education and research to our communities in North Texas and beyond.

Position Overview

TCOM Texas College of Osteopathic Medicine is looking for an experienced grant and project manager, with proven experience in grant administration, budget management, regulatory and compliance requirements, reporting, and identifying research opportunities. This position is a 1.0 FTE, serving in two capacities at .5 each.

Texas Child Mental Health Care Consortium (TCMHCC) Project Manager, which includes 8-10 projects. UNT Health subcontracts with JPS Health Network to implement most of the TCMHCC projects. The Project Manager works closely with UNT Health’s Principal Investigator (PI) and TCMHCC Executive Committee member, JPS Health Network, other contracted partners, and UNT Health clinical partners to ensure that projects are implemented in accordance with state legislation and guidance from TCMHCC statewide leadership.

Public Health Research Portfolio, working with the Associate Dean of Research in Public Health and the Assistant Director for the Office of Research Services. This position is to help manage the CPH's research portfolio. The position partners closely with all stakeholders necessary for smooth research management operations, including the Office of Sponsored Programs, Budget Office, and HR.

Minimum Qualifications

• Bachelor's degree in related field and four (4) years of experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Strong oral and written communication skills.
• Thorough knowledge of applicable federal, state, and local laws and regulations relating to area of assignment.

Preferred Qualifications

• 3+ years in grant management and administration with complex, multifaceted projects, including grant regulatory and compliance requirements. Experience in Uniform Guidance. Experience with state of Texas sponsored grants.
• 3+ years experience in budget management, forecasting, and planning.
• 5+ years building collaborative partnerships and working relationships, strong team player.
• 3+ years of general administrative/operations experience and customer service experience and orientation.

Job Duties

• Even Years: Budget review and development (January-March) for TCMHCC's legislative budget request and to determine amounts that the state will obligate for UNT Health for upcoming biennium.
• Odd Years: Budget review (June-September) to finalize budgets for new Participating Institution Agreement (PIA), determine amounts for JPS contract, and develop detailed budgets for UNT Health and JPS as required by the Office of Sponsored Programs.
• Monthly: Monitor expenditures in Grants Workcenter; respond to ad hoc requests related to budget.
• Annually: Develop spreadsheets to track project budgets and expenditures; develop or review invoice templates.
• Ad Hoc: Respond to ad hoc opportunities for additional funding related to TCMHCC. For example, American Rescue Plan Act proposal (August 2021); New and Emerging Mental Health Researchers (2024).
• Ensure timely reporting by the 15th of each month for TCMHCC projects.
• Coordinate with JPS Health Network to develop and submit monthly reports.
• Access financial data in UNT Health’s Grants Work Center (accounting system) to run monthly expenditure reports.
• Receive and track monthly invoices from JPS Health Network to monitor actual and projected expenditures.
• Enter and update staffing list and allocations in TCMHCC Salesforce application.
• Plan, facilitate, and/or participate in routine and ad hoc meetings with the TCMHCC Principal Investigator (PI), the UNT Health Office of Sponsored Programs, JPS Health Network, and other internal and external partners.
• Develop and maintain meeting documentation.
• Coordinate with Office of Sponsored Programs on TCMHCC-related contracts, including annual review or amendment of Participating Institution Agreement (PIA) with UT System; annual development of contract or amendment with JPS; coordination of contract amendments as necessary; and development of other contracts as necessary (e.g., Meadows Mental Health Policy Institute). - (Essential)
• Monitor and respond to email inquiries related to TCMHCC.
• Coordinate responses to TCMHCC-related questions or assignments from statewide leadership.
• Attend required trainings.
• Attend statewide conferences.
• Public Health Office of Research Grant Administration.
• Partners with progress/final reports, just-in-time requests, effort certification, and compliance.
• Maintains a detailed record of research support for grant-supported faculty and staff.
• Coordinates with the submission of Electronic Payroll Action Requests (ePAR).
• Coordinates monitor funding announcements and grant requirements.
• Assists with establishing contracts and MOUs in collaboration with the Office of Contract Administration.
• Assists with procurement-related duties, such as supplier management, requisition, and invoicing, travel requests and reports, and expense reimbursement for externally and internally supported research projects.
• Assist with maintaining an effective control environment.
• Public Health Office of Research Monthly Reporting.
• Coordinates prepare monthly reports on CPH grants, expenditures, and effort levels.
• Coordinates prepare monthly reports on research and scholarly activities of the CPH faculty. - (Essential)
• Public Health Office of Research Routine and Ad Hoc Meetings.
• Participate in monthly meetings with PI and OSP DRA.
• Assist with organizing research brown bag seminars.
• Public Health Office of Research Research Opportunities.
• Assist with developing and providing research opportunities for faculty and students.
• Public Health Office of Research Other.
• May be required to perform duties associated with the planning/support/development and execution of events and activities that align with the mission, vision, and strategies of the UNT Health.
• Attend required trainings.
• Other duties as assigned.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8:00am - 5:00pm, occasional afterhours and weekends.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.