Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Education

Department: UNT-Education-Dean's Off-132100

Job Location: Denton

Salary: Commensurate with experience and qualifications

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The University of North Texas College of Education prepares innovative professionals who help others reach their full potential through learning, wellness, and civic engagement. Building on UNT’s longstanding tradition in educator preparation, the college supports a collaborative community committed to student success, research, and service.

Position Overview

The Senior Administrative Coordinator provides high-level administrative and operational support for the College of Education, with primary responsibility for coordinating purchasing activities in accordance with university policies and State of Texas requirements. The position manages purchasing and reimbursement processes, maintains purchasing documentation, supports financial and personnel transactions during peak periods, develops procedures, and trains administrative staff. Additional responsibilities include coordinating catalog review, curriculum changes through Curriculog, supporting COE Academic Affairs, administering faculty and staff awards, and compiling program data for institutional reporting and national surveys.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Bachelor's degree plus experience within an academic department. Technical skills to include data analysis, purchasing, and travel experience

Job Duties

• Serve as the College of Education Purchasing Coordinator. Complete purchasing for area departments through PCard and requisition processes, maintain PCard records, support monthly reconciliation, and assist with faculty and staff reimbursements.
• Compile data for preparing Purchase Orders using State of Texas laws and regulations, and University policies.
• Research competitive bidding for high dollar items using both the State of Texas contacting system and vendors outside that system if necessary.
• Create and maintain documentation for College of Education Purchasing processes and provide training to other administrative staff in the college on policies processes and procedures.
• Assist with departments ePARs, student travel reimbursements, ABAs and IDTs during peak times such as summer payroll and fall ePARs Track administrative procedures for curriculum changes through Curriculog and support the Academic Affairs Committee by preparing materials for monthly meetings and taking minutes.
• Coordinate catalog review with departments to update general information pages and complete needed edits and changes.
• Coordinate awards processes for College of Education faculty and staff.
• Gather, organize, and submit College of Education program data twice yearly for the U.S. News & World Report survey on online and graduate programs.
• Other duties as assigned.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8:00am-5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Please upload a copy of your resume, a cover letter and two references.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.