Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-University Library

Department: UNT-University Library-Gen-141000

Job Location: Denton

Salary: Depending on qualifications with a minimum of $36,383.00.

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

A wide range of student- and faculty-centered services are the cornerstone of the Libraries’ integral role in the University of North Texas community. As the most-used service on campus and an essential component of education and research at the University of North Texas, the Libraries offer access to more than 6 million items (print and digital) along with expert personnel to assist patrons in achieving their academic and scholarly goals. We provide innovative programs and support to enhance the relationship between teaching and learning at the University of North Texas. As the most-used service on campus and an essential component of education and research at the University of North Texas, the Libraries offer access to more than 6 million items (print and digital) along with expert personnel to assist patrons in achieving their academic and scholarly goals.

As the most-used service on campus and an essential component of education and research at the University of North Texas, the Libraries offer access to more than 6 million items (print and digital) along with expert personnel to assist patrons in achieving their academic and scholarly goals. We provide innovative programs and support to enhance the relationship between teaching and learning at the University of North Texas.

We provide innovative programs and support to enhance the relationship between teaching and learning at the University of North Texas. Libraries Technology and Computer Operations (Lib TACO) provides IT solutions and support for the UNT Libraries. This includes staff workstations and software, student computer lab workstations, printing, esports & gaming, design and maintenance of lab facilities, makerspace initiatives, electronic resources, and things yet to come.

The University of North Texas is a student-centered public research university with nearly 40,000 students. A Carnegie-ranked Tier One public research university, UNT is one of the nation’s most diverse universities. UNT has been designated as both a Minority Serving Institution and Hispanic Serving Institution and stands committed to equity, diversity, and inclusion in its pursuit of academic excellence. We are big and bold | All About UNT

With 7.5 million people and two international airports, DFW is the fourth-largest metro area in the United States. DFW is racially, ethnically, religiously, and culturally rich and maintains a long-standing commitment to the arts exemplified by local attractions such as the Dallas Arts District and the Fort Worth Cultural District. UNT’s proximity to these major metropolitan centers ensures that our new colleague will be able to access a wide range of activities and cultural experiences. The university also has a generous benefits, leave and perks package.

UNT is located in Denton, Texas, a growing city with a small-town feel and a thriving arts and music scene centered on its downtown Square and is connected by highways and light rail to the major transportation hubs and big-city attractions of Dallas and Fort Worth, about 40 miles away. Want to know more about why you should consider coming to Denton? Check out Discover Denton.

Position Overview

This position is responsible for over-site and daily operations of:
Library mail services, coordinating with Eagle post as well as UNT mail, and the Library mail room
The coordination of the Library courier services for the library including managing a part time team
Purchasing and budget maintenance: Ordering and maintaining the supplies including inventory, maintains and reconciles budget spreadsheet for assigned area and Pcard usage/reconciliation.
The library fleet of vehicles, gas cards, coordination of maintenance and authorized drivers
Event coordination for all Library facilities: responsible for event calendar management for events, ensure tech and facilities are ready for events, liaise with stakeholders
Office administrative duties for the department, managing the over site of daily operation including filing, answering phones, managing senior staff calendars, meeting minutes, and drafting correspondence, etc.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

* Exceptional customer service skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications

• Bachelor’s degree
• Must have a valid driver’s license
• Ability to manage and supervise a team effectively.
• Attention to detail and accuracy.
• In depth understanding of office management and daily operations
• Familiarity with best practices for mail room, mail distribution services
• Familiarity with relevant regulations and guidelines
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced environment.
• Problem-solving skills and the ability to handle issues promptly
• Hands on experience with MS Office
• Strong organizational and time management skills
• Familiarity with inventory management practices
• Ability to lift/move boxes/furniture repeatedly
• Ability to take the initiative, work independently, and troubleshoot in a fast paced, work environment

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.

Required License/Registration/Certifications

Job Duties:

• To be determined by department.
• Responsible for the management of the operations of library mail services, coordinating with Eagle post as well as UNT mail, and the Library mail room.
• Responsible for the coordination and daily operations of the Library courier services for the library including managing part time team. 
• Purchasing and budget maintenance: Ordering and maintaining the supplies including inventory, maintains and reconciles budget spreadsheet for assigned area and Pcard usage/reconciliation. 
• Responsible for operational over-site of library fleet of vehicles, gas cards, and authorized drivers.
• Event coordination for all Library facilities: responsible for event calendar management for events, ensure tech and facilities are ready for events, liaise with stakeholders. 
• Responsible for office administrative duties for the department, functioning as managing the over site of daily operation including filing, answering phones, managing senior staff calendars, meeting minutes, and drafting correspondence, etc. 

Work Schedule:

M-F 9 am-6 pm

Driving University Vehicle:

Yes

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a resume, a cover letter and a list of three professional references with their online application.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.