Senior Administrative Specialist

Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-Honors College

Department: UNT-Honors College-Dean's Off-140100

Job Location: Denton

Salary: $36,384.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Honors College is dedicated to enriching the undergraduate academic experience for the more than 2,000 talented, motivated, and well-prepared students who choose to be members. The goal of the Honors College is to help these students build an excellent foundation that prepares them for studying at the graduate level and establishing a fulfilling career.

Position Overview

The Senior Administrative Specialist reports to the Associate Dean and supports the administrative operations of the UNT Honors College. Responsibilities include a wide range of administrative duties related to admissions, academics, and student life for the college. This position will work with the Honors College staff and faculty in a dynamic and collaborative environment, and successful applicants will have excellent communication skills, organizational proficiency, and attention to detail. This position will manage general communication requests to the college, serving as a knowledgeable resource to answer general questions, while directing other inquiries to appropriate staff members for timely and accurate responses. This role provides outreach to students about a wide range of opportunities such as scholarships, events, academic programs, and extracurricular activities. The Senior Administrative Specialist will also serve as a backup for the front reception desk of the Honors College/TAMS Deans Office. When needed in this role, this position will greet visitors, students, and faculty with a warm and professional demeanor. They will address visitor questions and efficiently direct them to the appropriate contacts.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

Preferred Qualifications

High level skill set using Microsoft Office, Excel, Word, Outlook and cloud based file management. Experience with planning via outlook calendar and with email follow up for request. Honors experience. Knowledge of general office procedures and practices. Knowledge of University policies and procedures.

Job Duties

• Demonstrates a commitment to excellent customer service by maintaining a professional, courteous, and collaborative approach in all interactions.
• Communicates effectively and transparently with colleagues, students, faculty, and campus partners.
• Addresses questions and concerns proactively by working directly with appropriate individuals, exercising sound judgment, and seeking guidance when necessary.
• Fosters positive working relationships and supports a respectful, cooperative, and solutions-oriented work environment.
• Provides direct support to the Associate Dean for the Honors College including calendar maintenance, correspondence, and related tasks. Will provide direct support for various academic initiatives and services each semester.
• Maintains program data, prepares reports, and coordinates and delivers program related communications, including the facilitation of the primary Honors College inbox.
• Analyzes and makes recommendations on existing processes and is responsible for implementing approved changes. Responsible for developing new administrative processes.
• Other duties as assigned. Assist with projects and new initiatives as they arise.
• Coordinates with both divisions within the College and university partners on providing administrative support for semester course schedule, Honors Contracts, Mentored Research, and Honors Thesis experiences.

Physical Requirements

• Communicating with others to exchange information.
• Operating motor vehicles or heavy equipment.
• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing. 

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday – Friday, 8:00am – 5:00pm, Some evenings and weekends as needed

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.