Kiosk mode

Senior Administrative Specialist

515090

Denton, Texas, United States

Staff

Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Engineering

Department: UNT-Computer Science & Engineering-130310

Job Location: Denton

Salary: $36,383.40

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Department of Computer Science and Engineering at the University of North Texas supports a number of programs related to the fields of Computer Science and Computer Engineering. Programs include, but are not limited to, Bachelor's programs, Master's Programs, Doctoral programs, and research.

Position Overview

This position serves to support the Department of Computer Science and Engineering by processing reimbursements for faculty purchases, requisitions for department and faculty purchases, keeping inventory of equipment and consumable goods, processing travel grant applications. This position also is responsible for answering office emails, walk-ins, and calls, and routes messages, questions, and complaints to the appropriate person/department.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Exceptional customer service skills.
Advanced Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.
Supervisory skills.

Job Duties

Manages department inbox: Responsible for answering or routing emails appropriately.
Greets visitors and answers phones: Takes names, ID numbers, contact information, and answers or routes questions appropriately.
Manages consumable inventory: Tracks usage of consumable supplies for the department and orders replacements when necessary.
Manages equipment inventory: Tracks equipment inventory and reports it to the Senior Administrative Coordinator.
Manages room reservations: Assists with room reservations, coordinating with Administrative Specialist for room availability. Maintains department calendar of special room requests for events/meetings.
Processes student travel awards: Collects application materials and forwards them for approval. Collects receipts, funding account information, and research justification.
Processes faculty travel: Submits travel requests, collects receipts, funding account information, and processes reimbursements. Processes requisitions through ePRO
Processes purchase reimbursement through Coupa
Manages P-Card: Completes monthly reconciliation, converts faculty to P-Card instead of reimbursement for conference registration, meets P-Card policies.

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

8:00am - 5:00pm, Monday - Friday

Driving University Vehicle

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.

Recommended Jobs

Assistant Professor

The Department of Physiology and Anatomy at the University of North Texas Health Science Center is accepting applications for a tenure-track faculty position at the rank of Assistant Professor. The Department is home to 23 full-time faculty and fosters an integrative, interdisciplinary research environment spanning molecular, cellular, and systems physiology. The Department has longstanding strengths in cardiovascular, renal, and neurohumoral physiology, with research approaches ranging from tissue culture and animal models to human investigations. Current areas of research focus address mechanistic questions in many pathophysiological states including hypertension, cardiopulmonary bypass surgery, diabetes, heart failure, renal disease, hemorrhage, obesity, and sleep apnea, and physiological responses to thermal stress, exercise, hypovolemia, pregnancy, and hypoxia.

Scientific Lab Technician

Under the guidance of the Instructional Lab Supervisor, prepare the microbiology and related teaching labs for use by students; oversee and participate in all preparation of materials and spaces by prep personnel; prepare media, create and maintain chemical / supply / material / instrumentation / equipment inventories for microbiology and related labs; assist Instructional Lab Supervisor as requested; and act as a point of contact for graduate services assistants and student workers.

CAAAM Lab Assistant

The CAAAM Lab Assistant role assists with experiments using techniques such as optical microscopy, profilometry, hardness testing, and density measurements, and helps translate experimental results into graphs and schematics. Additional responsibilities include maintaining laboratory inventory, coordinating incoming and outgoing packages, and following established laboratory safety practices. The ideal candidate will work effectively in a collaborative team environment, adapt to changing priorities, and demonstrate the ability to quickly learn new techniques and research solutions using relevant scientific literature. Completion of required UNT Lab Safety training is expected prior to beginning laboratory work. This is a temporary position with a start date of January 4, 2027 and ends on May 28, 2027

Office Support Assistant (Night Desk Clerk)

The Office Support Assistant serves the full time staff member at the front desk overnight, providing a welcoming, safe, and secure environment for residents of the community. This position reports crisis and maintenance issues to on-call staff while providing customer support and other administrative follow-up.

Custodian

This position’s purpose is to serve as a custodian for the Department of Housing and Residence Life. This is an essential position, maintaining essential operations during emergencies and university closures. The custodian will maintain a standard of cleanliness, sanitation, safety and standard of excellence in all assigned buildings (Residence Halls, Dining Areas, and Other Buildings).

Associate Registrar

This position is responsible for strategic oversight of Certifications and Degree Conferral, including planning, organizing, and ensuring continuity and continuous improvement of processes, systems, and student services including the maintenance and coordination of student, academic and curricular records to support enrollment and retention. Involved in new initiatives with colleagues across campus related to enrollment and retention to ensure successful implementation. Oversees operations of multiple functional areas and works directly with staff for ongoing professional development and the implementation of new initiatives, and/or updated systems, policies, and processes. Advises students, parents, faculty and staff about departmental and university regulations. Requires discernment to resolve complex escalations and implement proactive solutions. This position manages teams within the Office of the Registrar, collaborates across the division, and with faculty and staff throughout the University. Works to ensure the accuracy and integrity of academic and student data, and compliance with a range of institutional, state, and federal regulations. Responsible for collaboration across teams to achieve a collective outcome that optimizes results and impact that directly affects enrollment and retention.