Senior Administrative Specialist

Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Lib Arts & Soc Sci

Department: UNT-English-121600

Job Location: Denton

Salary: $36,336; Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

Students in the Humanities Division of the College of Liberal Arts and Social Sciences pursue their passions while also acquiring the tools needed to thrive in tomorrow’s careers. The research, communication, and critical thinking skills we teach are endlessly applicable and never become obsolete. Our students grapple with ethical quandaries, hone analytical skills, derive knowledge from a vast archive of human creations and experiences, and develop the cultural competencies needed to build global partnerships and connections.

Position Overview

Within the CLASS Division of Humanities; Assists Graduate Director in all administrative duties; in addition to the annual Graduate Recruitment weekend. Responds to Graduate Office inquiries.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Job Duties

• Collect, organize and maintain applicant materials, (letters of recommendation, writing samplers, etc.) Enters admission decisions in EIS and sends out letters of acceptance. Guides new hires through onboarding process.
• Update TRACDAT in concert with directors of graduate and undergraduate studies.
• Advises student of registration and restriction codes each semester or when advisors are otherwise unavailable. Makes Add/Drop schedule changes on EIS as required.
• Provides routine assistance to TFs and AAs as needed. Creates files for TF applicants. Write letters of acceptance or regrets. Prepares and processes degree plans and assists students with graduate study travel.
• Prepares and maintains a list of teaching fellows (TF) for unit payroll and budget use. Creates hourly student, teaching fellow, & graduate assistant ePARs.
• Purchasing via ePRO requisitions & approved PCard purchases for the graduate office and functions.
• At the unit Director's request, assigns TF office space. Prepares the office space for reassignment and maintains teaching fellow facilities and equipment.
• Orders desk copies for teaching fellows and professors each semester.
• Tracks status of PhD graduates annually for 5 years after graduation. Maintains record of each graduate's current employment status.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

8:00am-5:00pm; Monday - Friday. 40 hrs/wk. Plus annual Graduate Recruitment weekend

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.