Title: Academic Program Coordinator

Employee Classification: Academic Program Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-VP, Academic Innovation

Department: HSC-Academic Innovation-300530

Job Location: Fort Worth

Salary: Salary commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Department of Continuing Education and Assessment partners with subject matter experts and course directors to design, deliver, and evaluate accredited continuing education (CE) that enhances competence, performance, and interprofessional collaboration across the healthcare team. Programs are informed by practice gaps, aligned with accreditation standards, and delivered through formats such as live and virtual courses, conferences, workshops, regularly scheduled series (RSS), and online modules. The CE team uses data-driven methods to assess learning outcomes, track performance improvement, and demonstrate the real-world impact of CE on clinical practice, patient care, and community health.

Position Overview

The Academic Program Coordinator plays a key administrative role in supporting the planning, coordination, and documentation of accredited continuing education (CE) activities for healthcare professionals. This position ensures the seamless execution of CE programs by managing timelines, assisting with accreditation documentation, coordinating communications with course faculty and internal/external stakeholders, and maintaining CE activity records in compliance with accreditation standards.

Working closely with CE team members, course planners, and internal/external collaborators, the Academic Program Coordinator supports the delivery of high-quality continuing education that enhances professional competence and improve healthcare outcomes.

Minimum Qualifications

Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Attention to detail and commitment to maintaining accurate records.
• Familiarity with or willingness to learn CE/CPD accreditation requirements (e.g., ACCME, ANCC, ACPE, Joint Accreditation).
• Comfortable working in a fast-paced, collaborative team environment with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Customer-focused mindset when responding to learner inquiries.

Preferred Qualifications

• Bachelor’s degree in education, public health, business administration, or related field preferred.
• Two (2) or more years of experience in a higher education, healthcare, or continuing education setting.
• Experience working with learning management systems (e.g., EthosCE), project management tools (e.g., ClickUp,), and/or online form platforms.

Required License/Registration/Certifications

N/A

Job Duties:

• Assist with the coordination and scheduling of CE activities, including regularly scheduled series (RSS), conferences, workshops, and online learning modules.
• Support the planning team by maintaining activity timelines, organizing CE intake meetings, and monitoring progress toward deliverables.
• Prepare and distribute agendas, meeting minutes, and follow-up documentation for planning and implementation meetings.
• Assist in preparing, collecting and maintaining required accreditation documentation (e.g., financial disclosures, needs assessments, evaluation summaries) and ensure timely entry of data into the Learning Management System (LMS).
• Support the implementation of CE evaluations and learner feedback tools in LMS; compile results for reporting purposes.
• Respond to learner inquiries and communications in a timely, courteous, and accurate manner, ensuring a positive experience. 
• Maintain accurate and organized records of CE activities, including contracts, communications, and participant data, in accordance with institutional and accrediting body standards.
• Serve as a liaison to speakers, faculty, and internal/external collaborators, for information requests, materials submissions, and scheduling support.
• Assist with the coordination of logistics for live and virtual CE activities, including room reservations, audiovisual setup, and registration support.
• Participate in internal accreditation reviews/audits, process improvement processes, and accreditation site visits audits.
• Assist with special projects and administrative support needs across the CE team as assigned.

Physical Requirements:

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards:

• No adverse environmental conditions expected.

Work Schedule:

Monday - Friday; 8:00am - 5:00pm on campus with flexible work arrangement available and the possibility of occasional remote work.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.