Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas - Dallas

Division: DAL-Enrollment Mgmt & Student Aff

SubDivision-Department: DAL-Enrollment Mgmt & Student Aff

Department: DAL-Student Leadership & Success-521250

Job Location: Dallas

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Student Leadership and Success (SLS) Department at the University of North Texas at Dallas is dedicated to helping students achieve academic excellence, leadership development, career readiness, and personal success. Through programs such as Trailblazer Elite, Presidential Scholars, the Dr. Emmett J. Conrad Leadership Program, Early College High School initiatives, and other student success programs, the department provides mentorship, leadership opportunities, academic support, career development, and community engagement experiences that empower students to persist, graduate, and thrive.
The department fosters a welcoming and inclusive environment where students build meaningful connections with faculty, staff, mentors, and peers while developing the skills necessary to become successful leaders and engaged citizens.

Position Overview

The Student Leadership and Success Administrative Coordinator provides comprehensive administrative, operational, and programmatic support to the Executive Director and the Student Leadership and Success Department. This position serves as a central point of coordination for departmental operations, student engagement initiatives, events, communications, budgeting processes, data management, and program logistics.
The Administrative Coordinator works collaboratively with faculty, staff, students, community partners, and university departments to ensure the successful implementation of student leadership, scholarship, retention, and success programs. The position plays a critical role in supporting departmental effectiveness, enhancing student experiences, and ensuring compliance with university policies and procedures.

Minimum Qualifications

Bachelor's and one year of related experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Strong organizational and project management skills.
• Ability to prioritize competing deadlines and manage multiple assignments.
• Strong attention to detail and accuracy.
• Ability to analyze data and prepare reports.
• Ability to coordinate events, meetings, and program logistics.
• Strong customer service and relationship-building skills.
• Ability to work collaboratively with wide student populations, faculty, staff, and community partners.
• Proficiency with databases, student information systems, and digital communication platforms.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently while contributing effectively as a member of a team.

Preferred Qualifications

• Communications, or a related field.
• Experience working in higher education, student affairs, academic affairs, or nonprofit organizations.
• Experience supporting scholarship, leadership development, retention, or mentoring programs.
• Experience with event planning and large-scale program coordination.
• Experience with budget tracking, purchasing, and financial reconciliation.
• Experience using student information systems, CRM platforms, or data management software.
• Graphic design, marketing, or social media experience.

Job Duties

• Provide administrative support to the Executive Director and Student Leadership and Success staff.
• Coordinate departmental calendars, meetings, travel arrangements, and communications. 
• Support student programs including Trailblazer Elite, Presidential Scholars, Conrad Leadership Program, Early College High School initiatives, and other student success programs. 
•  Assist with budget tracking, purchasing, expense reconciliation, and financial documentation. 
• Manage departmental records, databases, reports, and student tracking systems.
• Coordinate events, workshops, leadership programs, orientations, and recognition ceremonies.
• Prepare correspondence, presentations, reports, agendas, and meeting materials. 
• Serve as a liaison between students, faculty, staff, community partners, and external stakeholders. 
• Support assessment, data collection, and reporting efforts related to student success outcomes. 
• Assist with marketing, communications, website updates, newsletters, and social media content. 
• Supervise student workers, interns, and graduate assistants as assigned. 

Physical Requirements

• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.
• Moving self in various positions to perform tasks in tight and confined spaces.
• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday through Friday, 8:00 a.m. – 5:00 p.m. • Occasional evenings and weekends required to support student programs, leadership events, orientations, recruitment activities, conferences, and special events. • Flexible scheduling may be avail

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.