Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Engineering

Department: UNT-Engineering-Dean's Off-130100

Job Location: Denton

Salary: 41,586.84

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

As a leader in research and education, the College of Engineering has established clusters of research excellence, including additive manufacturing, cybersecurity, and bioengineering. The college also works with the government on various state and national initiatives, including research in national defense, response analysis and nuclear waste storage. Our partnership with the Air Force and Army Research Labs alone is backed by a $5 million annual research grant.

We have over 4,000 students at UNT Engineering, with about 250 enrolled in our doctoral programs. In total, the College of Engineering offers 4 doctoral, 10 master’s, and 11 bachelor’s degree programs in biomedical engineering, computer science, computer engineering, information technology, electrical engineering, materials science and engineering, mechanical and energy engineering, construction engineering technology and mechanical engineering technology, which prepare our students to compete in today's global market. Additionally, the college has established multiple 3+2 education programs with universities in India and China.

As a partner with the local community, the college collaborates with more than 20 companies in the Dallas Metroplex through research and senior design capstone projects. Additionally, our UNT STEM@thePark initiative brings K-12 students from all over DFW together with UNT Engineering students and faculty to learn more about science, technology, engineering, and mathematics.

UNT College of Engineering works to make a positive impact in the lives of our students as well as within the Dallas Metroplex, the State of Texas, the U.S., and globally. I invite you to join us in our journey of making positive impacts.

Position Overview

To provide administrative support to the College Research Officer in processing human resource hiring documents, purchasing supplies and equipment, processing travel vouchers other reimbursements, processing scholarship/ stipend forms on sponsored research projects for College of Engineering.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills. Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Experience in a position at the level of administrative specialist or higher. Experience with grants. Experience with the University policy and procedures.

Required License/Registration/Certifications

Job Duties:

• Processing salaried, hourly, nonstudent hourly, and staff hires on sponsored research projects posting positions, preparing offer letters, submitting hire, data change, and termination epars. Assisting students and nonstudents on sponsored projects with any questions in regard to their appointments, salaries and wages.
• Processing scholarship/tuition and stipend forms for our RAs on sponsored projects. Assisting students with tuition stipends related questions.
• Purchase supplies and equipment or pay for publication fees or services for sponsored research projects using pcard or epro system for requisitions; Being familiar with appropriate expense codes.
• Prepare travel and other reimbursement vouchers for our faculty and students and have knowledge of UNT and general grant travel policies.
• Gain access to Cognos and be able to understand budgetary system and to assist PIs with balance information on their IDC and discretionary fund chart strings.
• Responsible for determining methods and procedures to be used, priority of work and necessity for review by CRO.
• Understand monthly reconciliation spreadsheet and enter all the expenditure costs to spreadsheets payroll, supply/equipment purchases, TBA/travel vouchers, tuition/stipend payments, other service costs.
• Review timesheets for students and nonstudent hourly when needed.
• Stay up to date of UNT processes and policies and attend necessary UNT trainings.
• Other duties as assigned by the CRO.

Work Schedule:

Monday - Friday 8 AM - 5 PM

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.