Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Provost-Gen

Department: UNT-Provost-Gen-110000

Job Location: Denton

Salary: Commensurate with Experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The University of North Texas has a long history of nationally recognized excellence in the arts, education and humanities and has put more emphasis on fast growing, innovative programs in science, engineering and technology to further grow as a public research university. Through its collaborative, interdisciplinary research cluster initiative, UNT is focused on carrying out innovative, high-impact research to address scientific, environmental and societal problems. The Provost's Office provides leadership for the following areas: Academic Administration, Academic Resources, Colleges and Schools
Faculty Success, International Affairs, Research, Scholarship and Creative Activities
Student Success, University Libraries, UNT Career Connect (QEP).

Position Overview

The Administrative Coordinator plays a vital role in supporting the Office of the Provost, ensuring smooth operations and clear communication across various academic departments. As a forward-facing position, the Coordinator greets guests and assists visitors to the Provost’s office, providing a welcoming and professional presence. This role involves managing a wide range of administrative tasks, including scheduling, purchasing, organizing meetings and events, arranging travel, and overseeing office supply and inventory. The Coordinator will also maintain accurate records, handle correspondence, and assist in implementing academic initiatives. Success in this role requires strong organizational skills, attention to detail, and the ability to collaborate with stakeholders. Additionally, the Administrative Coordinator will contribute to a positive work environment and support the institution’s strategic goals.

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

* Exceptional customer service skills.
* Advanced written communication skills and Microsoft Office skills.
* Knowledge of budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties

• Serves as the front-line communicator at the front desk, greeting guests and assisting visitors to the Office of the Provost with professionalism and courtesy. 
• Coordinates office operations by answering telephone and email inquiries, routing communications, making referrals, prioritizing requests, and managing email distribution lists. 
• Coordinates logistics (catering, room reservations, calendaring, materials, agenda) for conferences, meetings, and events for the Office of the Provost and VPAA. 
• Manages supply and equipment inventories, handles purchases, assists in monitoring budgets and expenditures, and oversees inventory, records retention, and space management reporting. 
• Prepares purchase orders, travel requests, reimbursements, and assists in conducting research and compiling reports to support decision-making. 
• Provides support to other Academic Affairs offices and assists with special projects, including coordinating committee or council meetings and editing the Academic Affairs website. 
• Drafts, edits, and reviews correspondence on behalf of the Office of the Provost. 
• Performs other duties as assigned. 

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.
Lifting and Moving objects up to 50 pounds.
Repeating motions that may include the wrists, hands and/or fingers.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday. 8:00 a.m. - 5:00 p.m. (rare after hours)

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.