Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Toulouse Grad School

Department: UNT-Toulouse-Academic Depts-142200

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

The Department of Advanced Data Analytics is committed to ensuring the academic and career success of our students, while continuing to grow the program to support the high demand for well-trained data analysts. The department fosters a culture of innovation and collaboration, creating partnerships with regional businesses and other UNT departments to offer students multiple degree pathways, innovative courses, and real-world project experiences. ADTA faculty, staff, and leadership are uniquely focused on providing a supportive environment to students throughout their academic journey from a holistic application review process to dedicated faculty engagement in the classroom to resume building experiences with regional businesses.

Position Overview

To serve as initial department representative, purchasing, reporting, travel, and as well as performing general office functions. Provide backup support and works closely with the Senior Administrative Coordinator.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

* Exceptional customer service skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties:

• Academic Departmental Administrative Support – Provides support to the department by processing, tracking, and maintaining required academic and financial operations. Stays up to date on all ADTA programs and activities. Maintains proficiency with relevant software and completes training as necessary. Provide administrative backup as needed in instances of illness, vacation, attrition or other situations as needed. Provides superior administrative support and customer service to internal and external constituents and the UNT community.
• Purchasing – Assists with ensuring that office supplies are maintained, equipment purchasing, requisition/purchase order/invoice processing, reconciling monthly p-card charges, IDT processing, coordinating facility rental/catering arrangements, tracking department funds and submitting work orders as needed. Stays up to date with university procedures and guidelines related to purchasing. All purchasing processes are completed accurately and in a timely manner.
• Travel –Prepares and processes travel for students, faculty and staff members. Make travel arrangements for department employees and process dues, membership, conference payments. Stays up to date with university procedures and guidelines related to travel. All travel processes are completed accurately and in a timely manner.
• Human Resources – Serves as an HR liaison and is responsible for assisting HR processes. Responsible for assisting in the hiring process by sending offer letters, processing e-pars, ensuring I-9 compliance, and the overall onboarding process. Monitors the hourly payroll to ensure that employees are paid on time and assists with the manual entry of time when required. Hires, trains, leads, & evaluates student office Attends monthly A-Team and HR Liaison meetings.
• Communication – Serves as a liaison and point of contact with students, faculty, staff, and the external community. Communicates clearly, concisely, and respectfully. Responds promptly to verbal and written requests. Maintains a welcoming departmental environment, including in office reception, answering and routing inquiries, and special events.

Work Schedule:

Monday – Friday, w/ occasional weekends

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.