Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Div of Rsrch & Innovation

SubDivision-Department: HSC-Health Institutes & Centers

Department: HSC-Inst for Health Disparities-300220

Job Location: Fort Worth

Salary: Commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Institute for Health Disparities (IHD) conducts research, training and community outreach in the areas of minority health, health disparities and workforce diversity. Constituting the IHD are the Texas Center for Health Disparities, National Research
Mentoring Network, Texas CEAL Consortium, Diversity Training Programs, AIM-AHEAD and the NIMHD Endowment.

Position Overview

The Administrative Coordinator will work under he Principal Investigator of the AIMAHEAD Leadership /Administration Core within the AIMAHEAD Consortium. The Administrative Coordinator will provide clerical support of this program.

Minimum Qualifications

Bachelor's degree and one year of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Considerable knowledge of general office procedures and practices.
• Knowledge of University policies and procedures related to the area of assignment.
• Skill in making mathematical calculations and computations.
• Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to establish and maintain good working relationships.
• Ability to communicate effectively orally and in writing.
• Ability to work without close supervision. Knowledge of safe working procedures related to work performed.

Preferred Qualifications

• BA/BS with minimum of 2 years related experience.
• Ability to plan, lead, and manage projects within deadlines.
• Excellent time management skills, including attention to detail, ability to problem solve.
• Excellent interpersonal skills and ability to work in multidisciplinary settings, as part of a team or independently.
• Outstanding oral and written communication skills.
• Ability to analyze data and prepare presentations.
• Experience with Google Docs, PeopleSoft and InfoReady or similar applications/platforms.

Job Duties:

• Manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence or other materials.
• Document and maintain monthly, up-to-date expense reports, expense receipts and all expense related backup documents.
• Perform other duties as assigned.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate travel and reimbursements.
• Assist with coordinating in person events (i.e. reserving rooms, booking hotel rooms, and processing reimbursements related to travel).
• Maintain schedule and event calendars.
• Proofread work done by others to check for correct spelling and grammar, ensure that company form policy is followed, and recommend revisions.
• Provide support for AIMAHEAD events including coordinating catering, tracking payments, and reimbursements, and purchasing meeting materials.

Work Schedule:

Monday - Friday; 8:00am - 5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.