Title: Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas

Division: UNT-Student Affairs

SubDivision-Department: UNT-Div of Student Affairs

Department: UNT-DSA-Frisco-160110

Job Location: Frisco

Salary: 37,500

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

Frisco Student Services delivers holistic and student-centered programs that support our students from the moment they walk through our doors until the day they walk across that stage as graduates. Working closely with faculty and industry partners, we strive to create an environment that cultivates the academic, personal,and professional success of the
UNTat Frisco population.

Position Overview

This in-person position will serve as a positive and helpful presence as the Welcome Desk Supervisor for the front desk at Frisco Landing. This person will be the building gatekeeper and assist with trouble shooting/problem solving for student needs and maintain excellent communication channels with all unit leaders to ensure up to date information is shared with staff, students and visitors. The Welcome Desk Supervisor will ensure that timely and accurate data is collected and kept on those who communicate with the front desk. This person will hire, schedule, and train a staff of student workers.

Minimum Qualifications

Associate's degree and three years' of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Exceptional customer service skills.
Intermediate Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Bachelor’s Degree
Prior supervisory work or team lead to other peer workers
Proficient in Microsoft Office suite, mainly Word, Excel, PowerPoint, TEAMS
Excellent communication skills, particularly in helping to clarify complicated messages and repackage them in easy terms for front desk team or student/visitors

Required License/Registration/Certifications

Job Duties:

• Be a positive and helpful front-facing presence to all who enter the building. A gatekeeper for visitors and students offering assistant wherever possible. Assist with trouble shooting and devising processes to keep Welcome Desk efficient. 
• Keep frequent communication channels open with departments housed within Frisco Landing to ensure up to date information is shared with the Welcome Desk Team for optimal customer service delivery. Lead Welcome Desk Partner committee meetings to uncover deficiencies and improve collaboration. - (Essential)
• Hire, train, schedule, and evaluate Welcome Desk student staff. Provide continual support and keep up to date on UNT policies, procedures and building events. 
• Ensure that timely and accurate data are kept at all times on those who approach and communicate with the Welcome Desk so that appropriate assessment can be gathered, interpreted and shared with campus partners. This data is critical to determine funding for additional support.
• Utilize FERPA training to be able to handle student records with care and confidentially. Ensure student workers are well versed in FERPA rules to ensure compliance. 
• Create a variety of safety-readiness training for Welcome Desk Staff working with UNT PD and risk management to be able to respond to building emergencies and handle appropriately. Serve as a member of the UNT at Frisco Safety Committee.
• Act as a positive representative of UNT and thus a constant role model for welcome desk team and other UNT employees.

Work Schedule:

Monday-Friday 8am-5pm / Evenings or Saturdays may be required for special events

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.