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Assistant HUB Coordinator - Outreach Specialist

515426

Denton, Texas, United States

Staff

Title: Assistant HUB Coordinator - Outreach Specialist

Employee Classification: Asst. HUB Coord/Outreach Spec.

Campus: University of North Texas - System Administration

Division: SYS-Finance & Admin

SubDivision-Department: SYS-Procurement

Department: SYS-Procurement-927100

Job Location: Denton

Salary: Salary Commensurate with Experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The University of North Texas System is committed to supporting the Historically Underutilized Business (HUB) Program established by the State of Texas. The UNT System HUB team is available to assist department representatives with locating a qualified and responsive HUB vendor or to assist a HUB-eligible vendor to acquire HUB certification.

Position Overview

The UNT System HUB Program is seeking a highly motivated individual to join the team as An Assistant HUB Coordinator/Outreach Specialist. This position provides administrative, technical, and program support to the designated Historically Underutilized Business (HUB) Coordinator in carrying out responsibilities associated with 34 TAC §20.296 and applicable procurement requirements. Assists with program documentation, procurement and subcontracting reviews, expenditure reporting, contractor monitoring, vendor outreach, and training. Works collaboratively with procurement, contract administration, accounts payable, departments, and vendors to maintain accurate records, support timely follow-up, and facilitate consistent application of approved procedures. Supports assigned operations for the University of North Texas System and its component institutions under the direction of the HUB Coordinator. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. This position is a hybrid position located in Denton, Texas at the UNTS Business Service Center, 1112 Dallas Drive, Ste 4000.

Minimum Qualifications

Bachelor's degree in related field and two years of related experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

Ability to communicate effectively, both verbally and in writing, with wide populations and deliver clear, professional presentations.
Ability to build and maintain effective working relationships with internal and external stakeholders.
Strong analytical, critical-thinking, and problem-solving skills, including the ability to compare and reconcile records and numerical information, identify discrepancies, and clearly document findings.
Ability to independently plan, organize, and execute projects and events while managing priorities effectively.
Ability to analyze and conceptualize issues, exercise sound business judgment, make informed decisions, and recognize matters requiring escalation.
Thorough knowledge of applicable Texas laws, rules, regulations, and University policies and procedures related to the functional area, or the ability to rapidly assimilate and apply such requirements.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: State of Texas experience; Higher Education experience; Historically Underutilized Business program experience

Job Duties

Vendor Assistance & Customer Service: Provide direct assistance and customer service to current and prospective vendors regarding procurement opportunities, HUB/VetHUB requirements, and organizational processes.
HUB Certification Support: Assist businesses with the Historically Underutilized Business (HUB) certification process, including application guidance and eligibility requirements.
Vendor Recruitment & Outreach: Identify, recruit, and engage potential HUB/VetHUB vendors to expand participation in university procurement opportunities.
Outreach Events & Engagement: Plan, coordinate, and participate in HUB/VetHUB outreach events, procurement fairs, workshops, forums, and networking opportunities.
Community & Vendor Relations: Conduct vendor visits, represent the organization at community and procurement events, and build relationships that support supplier diversity initiatives.
Travel & Event Representation: Travel locally and statewide to support vendor outreach, attend procurement events, and advance HUB/VetHUB program objectives.
HUB Reporting & Data Analysis: Analyze procurement and expenditure data to evaluate HUB participation, vendor utilization, and overall program performance.
Management & State Reporting: Prepare and submit monthly, standard, and ad hoc reports, including data required for state reporting and compliance requirements such as Legislative Budget Board reporting and SB 20.
Program Compliance: Assist in ensuring organizational compliance with state HUB/VetHUB regulations, policies, procedures, and reporting requirements.
Audits & Program Monitoring: Support internal audits, compliance reviews, and monitoring activities to evaluate HUB program effectiveness and identify opportunities for improvement.
Contract Administration Support: Provide administrative and operational support for contract activities involving HUB participation, supplier diversity goals, and related requirements.
Procurement Process Support: Assist university departments and procurement staff with HUB-related inquiries and the integration of HUB goals into procurement processes and workflows.
Internal & External Coordination: Serve as a liaison between vendors, university departments, procurement teams, and other stakeholders to coordinate HUB initiatives and resolve inquiries.
Records & Documentation Management: Maintain accurate records of vendor interactions, outreach activities, certification assistance, participation data, and program documentation.
Process Improvement & Administrative Support: Assist with developing and maintaining procedures, templates, training materials, and process improvements that support efficient HUB program operations.

Physical Requirements

Moving about to accomplish tasks or moving from one worksite to another.
Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

M-F 8am - 5pm

Driving University Vehicle

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.

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