Development Coordinator, Advancement Events

Title: Development Coordinator, Advancement Events

Employee Classification: Development Support Coord

Campus: University of North Texas

Division: UNT-Advancement

SubDivision-Department: UNT-Alumni Relations

Department: UNT-Alumni Relations-Gen-172530

Job Location: Denton

Salary: $48,000 - $53,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Division of University Advancement strives to transform lives and unlock potential through the power of philanthropy and engagement by awakening and stewarding pride and loyalty for the University of North Texas.

Established in 1890, the University of North Texas is a place where students transform their lives through education and opportunity. With more than 46,000 students from across the state, nation, and world, UNT offers 240 academic programs — many nationally and internationally recognized. A Tier One research university and designated a Hispanic- and Minority-Serving Institution, UNT has a legacy of excellence in education, music, the arts, business and social sciences, with growing strengths in science and engineering. Last year, students earned nearly 13,000 degrees and joined UNT's network of 480,000 alumni, fueling progress and innovation.

Position Overview

The Development Coordinator, Advancement Events, provides essential administrative and operational support to the Office of Advancement Events within the Department of Alumni Engagement. This role enhances the execution of high-impact engagement experiences by streamlining event operations, tracking event budgets, processing payments, coordinating procurement, and finalizing post-event reporting.

By reinforcing the work of the Director of Advancement Events and two Assistant Directors, this position increases the speed and efficiency with which the office delivers a large volume of events that engage alumni, donors, and the broader UNT community. The role also plays a key part in resource stewardship, reducing waste spending, and ensuring accurate reporting and accountability across all advancement events.

Minimum Qualifications

Bachelor's degree and two years of professional experience in marketing, fundraising, event planning, public relations, corporate account sales, or communications; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

* Working knowledge of the development field.
* Knowledge of accepted business practices and procedures.
* Ability to establish and maintain cordial, productive, and professional working relationships with internal and external contacts.
* Ability to manage time, personnel, financial, and physical resources effectively.
* Exceptional communications skills.
* Ability to master University policies and procedures and apply these in specific situations.
* Some knowledge of philanthropy and fundraising principles or ability to quickly assimilate.

Preferred Qualifications

* Experience in event coordination, advancement, or higher education.
* Familiarity with UNT systems (EIS Peoplesoft, Marketplace, Coupa, PCard, CRM platforms).
* Experience compiling and analyzing reports for events or organizational programs.
* Demonstrated ability to work collaboratively across teams in a fast-paced environment.

Job Duties

• Office & Data Operations * Provide direct support to the Director of Advancement Events and two Assistant Directors. * Assist with internal cost transfers and revenue tracking related to university department table sales and sponsorships, ensuring accurate processing and documentation in collaboration with Advancement and campus financial units. * Compile and distribute post-event reports, including attendance metrics, financial reconciliation, and resource utilization. * Track and analyze event data to identify trends, improve reporting, and support decision making.
• Event Procurement & Financial Administration * Process event-related payments, invoices, and procurement in compliance with UNT financial and purchasing policies. * Manage vendor contracts, requisitions, and PCard reconciliation related to events. * Maintain event files, budgets, and records in accordance with university policies. * Coordinate with vendors for event-related purchases and rentals.
• Event Planning & Execution Support * Assist with preparation, organization, and follow-up of advancement events. * Support execution of alumni and donor events through scheduling, communication, and on-site support. * Monitor event budgets and supplies to ensure efficient use of resources and minimize waste.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Moving about to accomplish tasks or moving from one worksite to another.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.
• Low temperatures.
• Outdoor elements such as precipitation and wind.
• Elevated temperatures.
• Noisy environments.

Work Schedule

Monday – Friday, 8:00am – 5:00pm; additional time outside of office hours as event schedule requires; hybrid opportunity available.

Driving University Vehicle

Yes

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.