Title: Gift Processing and Accounting Specialist

Employee Classification: Accounting Specialist

Campus: University of North Texas

Division: UNT-Advancement

SubDivision-Department: UNT-Advancement

Department: UNT-Advancement - Gen-170000

Job Location: Denton

Salary: $36,500 - $42,800

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Division of University Advancement strives to transform lives and unlock potential through the power of philanthropy and engagement by awakening and stewarding pride and loyalty for the University of North Texas.

Established in 1890, UNT is one of the nation’s largest public research universities with more than 47,000 students. Ranked a Tier One research university by the Carnegie Classification, UNT is a catalyst for creativity, fueling progress, innovation and entrepreneurship for the North Texas region and the state. The university has earned designation as both a Minority-Serving and Hispanic-Serving Institution. UNT students earned more than 11,000 degrees last year from its 14 colleges and schools and the university offers 112 bachelor’s, 94 master’s and 38 doctoral degree programs, many nationally and internationally recognized. UNT’s world-class faculty are making breakthroughs every day, and its students and alumni are changing the world around them.

Position Overview

The Gift Processing and Accounting Specialist is responsible for accurately processing, recording, and reconciling gifts and donations received by the university. This role ensures the integrity of gift data and compliance with relevant policies and regulations. The specialist works closely with Advancement Services leadership, the Controller’s Office, and other departments to facilitate smooth gift management, ensuring timely and accurate reporting.

Minimum Qualifications

Associate degree and one year of experience in finance, business accounting or related field or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Strong analytical and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines.
• Proactive in identifying opportunities to improve processes and efficiency.
• Strong ethics and commitment to confidentiality.

Preferred Qualifications

The ideal candidate will possess the following additional qualifications:

• Experience working in a higher education or non-profit environment.
• Knowledge of Blackbaud’s Raiser’s Edge or other donor management systems.

Required License/Registration/Certifications

None

Job Duties:

Gift Processing

• Process and record all gifts, pledges, and donations in the database system, ensuring accuracy and timeliness.
• Responsible for proper handling of cash and cash equivalents including PCI compliance.
• Verify gift documentation for compliance with university policies and donor intent.
• Generate and distribute gift receipts and acknowledgment letters to donors.

Accounting and Reconciliation

• Reconcile gift and donation transactions with the general ledger.
• Collaborate with the Controller’s Office and Advancement teams to ensure proper allocation and fund management.
• Assist in resolving discrepancies in gift-related financial records.
• Prepare and execute journals from university cash to gift clearing.

Compliance and Reporting

• Ensure all gifts comply with IRS regulations, university policies, and donor agreements.
• Prepare regular reports on gift transactions, fund balances, and other related metrics. o Maintain accurate records of gifts for audit and compliance purposes.

Collaboration and Support

• Work closely with Advancement Services leadership and other university departments to streamline gift processing workflows.
• Provide support during fundraising campaigns and events by managing financial and gift data.
• Assist in training staff on gift processing policies and procedures as needed.

Work Schedule:

Monday – Friday, 8:00am – 5:00pm.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.