HPS Administrative Coordinator

Title: HPS Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Col of Health & Public Servic

Department: UNT-HPS-Dean's Off-Gen-135100

Job Location: Denton

Salary: $44,550.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The College of Health and Public Service (HPS) at the University of North Texas prepares graduates to address diverse and complex social issues such as aging, disability, disaster management and recovery, criminal justice, health disparities and public safety, and find solutions to challenges in public administration, public health, exercise physiology and urban design.

We have eight academic departments with undergraduate and graduate programs, the Kristin Farmer Autism Center, the Center for Public Management, the UNT Speech and Hearing Center, the UNT Work Inclusion and Supported Employment (UNTWISE) program, UNT ELEVAR, and several professional development and clinical training programs to facilitate careers to address a global society.

Position Overview

The HPS Administrative Coordinator is responsible for providing executive, administrative, and analytical support to the Dean's Office staff. They also coordinate activities and act as the college's university-wide liaison. They Identify issues or problems and research solutions within specific management areas.

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

* Exceptional customer service skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

* Event coordination experience, from faculty meetings to large-scale college gatherings.
* Ability to anticipate needs and proactively solve issues.
* Experience providing high-level administrative support within a dean’s office or similar executive environment in higher education.
* Demonstrated skill in coordinating complex projects, managing shifting priorities, and keeping leadership informed and prepared.
* Strong writing and editing abilities, with experience drafting professional communications, reports, and presentations.
* Comfort working in fast-paced academic environments where deadlines and priorities may shift without warning.

Job Duties

• Provides support to the Dean's Office staff and acts as a resource to assist in the resolution of various administrative matters. 
• Responsible for purchasing for dean's office, IT and advising and travel and reimbursements for deans office.
• Assists with or may be responsible for various special projects in support of the college. 
• Responsible for the collection of data and its analysis, the preparation of materials for meetings and events, and assists with the completion of reports. 
• Handles correspondence and calendar maintenance. 
• Responsible for a variety of logistics including room scheduling, planning special events (such as board meetings and the dean's convocation), and the timely delivery of materials to stakeholders. 
• Anticipates leadership needs, identifies potential issues early, and responds with practical solutions. 
• Keeps track of important college deadlines (promotion and tenure, catalog updates, etc.) and makes sure required items are turned in by chairs so that they are received by VPAA/President by the date they are due. 

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8 a.m. to 5 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.