Title: International Summer Music Institute Office Manager

Employee Classification: Non-Student Help - Hourly

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Music

Department: UNT-Instrumental Studies-134320

Job Location: Denton

Salary: $20.00 per hour

FTE: .48

Retirement Eligibility: Not Retirement Eligible

About Us - Values Overview:

Department Summary

The UNT Division of Instrumental Studies is a diverse epicenter for learning, featuring world-renowned individual instrumental instruction, collaborative opportunities, and professional mentorship. Offering performance degrees at the Bachelor’s, Master’s, Graduate Artist, and Doctoral level, the Instrumental Studies division allows students to specialize in string, woodwind, brass, or percussion instruments.

With 40 full-time faculty representing soloists and renowned ensembles from across the globe, the UNT Division of Instrumental Studies boasts a vast array of opportunities for its students. Along with their traditional classical studies, students have the opportunity to explore specialties such as early music, chamber music, and more. Student resources include one of the largest music libraries in the nation, access to recording services, a plethora of study-abroad partnerships, and connection to a global Alumni network.

Position Overview

The Office Manager for the International Summer Music Institute (ISMI) at UNT plays a pivotal role in ensuring the smooth and efficient operation of all administrative and logistical aspects of ISMI’s the summer programs, including ISMI, Prelude at ISMI, and the North Texas Suzuki Institute. This position collaborates with the ISMI director, and supports faculty, staff, students, and parents by managing communications, coordinating schedules, overseeing event logistics, and maintaining accurate records. The Office Manager is a key liaison between departments and a central figure in the successful execution of the Institute

Minimum Qualifications

• Strong organizational and multitasking skills with attention to detail.
• Excellent interpersonal and written communication abilities.
• Strong background in classical music.

Knowledge, Skills and Abilities

• Experience in event planning, office administration, or educational program coordination.
• Proficiency in Microsoft Office, Google Workspace, and scheduling platforms.
• Ability to work flexible hours during the summer session, including some evenings and weekends.

Job Duties:

• Coordinate and maintain master schedules for faculty, staff, and student participants, including individualized daily itineraries.
• Manage communications with parents, applicants, and faculty regarding housing, audition requirements, scheduling, and logistics.
• Assist with requesting documentation for onboarding processes for all paid staff, including background checks, training compliance, and documentation.
• Organizing and executing major events, including student performances, orientation, and final receptions. 
• Organize and distribute program materials such as name tags, folders, T-shirts, and emergency forms.
• Support social media and promotional efforts in collaboration with UNT and ISMI’s communications team.
• Assist the director in liaising with vendors, housing, and dining services to coordinate accommodations, meal plans, and facility usage.
• Track and reconcile program expenses, and assist with requesting payroll documentation, ensuring timely submission of W-9s and other forms.
• Supervise counselors, ensuring adherence to program standards and schedules.
• Provide on-site support during camp sessions, including participant check-in, airport pickups, and daily operations.

Physical Requirements:

• Communicating with others to exchange information.
• Lifting and moving objects up to 50 pounds.
• Sedentary work that primarily involves sitting or standing.
• Moving about to accomplish tasks or moving from one worksite to another.
• Repetitive motions that may include the wrists, hands and/or fingers.

Environmental Hazards:

• No adverse environmental conditions expected.

Work Schedule:

Flexible, some evenings and weekends required during the summer session

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.