Title: Senior Administrative Associate

Employee Classification: Senior Administrative Assoc

Campus: University of North Texas - Health Science Center

Division: HSC-Operations & Business Mgmt

SubDivision-Department: HSC-Facilities Management Services

Department: HSC-Property Control-357400

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

The Department of Property Control at the University of North Texas Health Science Center (UNTHSC) is essential in managing, documenting, safeguarding, and State reporting on all University assets. Our mission is to ensure the responsible management, tracking, and utilization of all property owned by the UNTHSC. We strive to uphold the highest standards of accountability and compliance with state and federal regulations.

Position Overview

The Senior Administrative Associate for Property Control plays a critical role in supporting Department Asset Coordinators, adding financial information to assets, coding ePro PO Requisitions, detailed EIS data entry, assisting in the repurposing of surplus items, and writing lot descriptions for surplus of public auction items. This position involves maintaining accurate records, ensuring compliance with regulatory standards, and supporting the overall efficiency of property management operations. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively with all departments.

Minimum Qualifications

High school diploma or GED and three (3) year of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

Strong analytical skills with attention to detail and accuracy.
Excellent communication and interpersonal skills.
Knowledgeable in Microsoft Excel, Teams, & Outlook.

Preferred Qualifications

Proficient in Peoplesoft(EIS) and Microsoft Office Suite.
Knowledge of state regulations regarding property control.
Associate's degree

Required License/Registration/Certifications

- None

Job Duties:

• Reviews, edits, and approves all campus PO requisitions for controlled and capital assets on behalf of Asset Management; Creates requisition and PO packets to relay incoming asset information to Central Receiving, by using ePro and Excel Inventory Log. 
• Adds Financial information in EIS to new assets, using information from ePro, EIS Accounting module, EIS Asset module, and Excel Inventory Log.
• Trains asset coordinators & requisition requestors on ePro & EIS best practices, current procedures, and required forms. Creates and updates training materials available on departmental website with PowerPoint and Adobe Acrobat. - (Essential)
• Assists Surplus by using EIS, Excel, and OneDrive to: Update assets, create sale item descriptions, and post new announcements for surplus online sales. 
• Utilizes EIS queries and Excel to update assets for disposals, sales, and donations; Reconcile Surplus auction inventory with current physical inventory for accuracy; Create bimonthly reports for Inservice/Disposed Assets for Information Technology.
• Conducts extensive research for historical data in EIS , shared network drive, departmental email box, and Excel documents. If errors are found, submit requests to Accounting for correction.
• Initiates inventory process for identified capital and controlled assets at the requisition level by confirming custodian, location, maintaining DeptID, and assigning RFID asset tag numbers in ePro and Excel inventory log.
• Other duties as assigned by Supervisor.

Work Schedule:

Monday - Friday 8am-5pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

- None

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.