Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Enrollment Management

SubDivision-Department: UNT-Financial Aid & Schol-Gen

Department: UNT-Financial Aid-164860

Job Location: Denton

Salary: $47,232.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Financial Aid & Scholarships (FAS) Office is dedicated to assisting students in achieving their educational goals by providing impactful financial aid support. The FAS Office is responsible for processing financial aid applications, administering various financial aid programs, and offering comprehensive financial aid counseling to students and their families.

Position Overview

This position serves as the office manager for Financial Aid & Scholarships (FAS). Responsibilities include managing departmental contracts, requisitions, purchase orders, account reconciliations, inventory, supply orders, employee travel, timesheets, job postings, new employee onboarding, and the organization of common areas.

The role also serves as the office liaison to Human Resources and participates in budget office meetings. Additional duties include providing administrative support, overseeing the intake and processing of external scholarships, and assisting with the management of donor-funded scholarships. The position supervises 1–2 employees responsible for administrative support tasks.

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional organizational skills
• Exceptional communication and interpersonal skills
• Advanced Microsoft Office skills
• Experience with accounting, reconciliation, and/or bookkeeping
• Work well under pressure and ability to handle multiple tasks
• Skill in developing and maintaining good working relationships

Preferred Qualifications

• Prior experience in higher education, financial aid, and/or scholarship administration
• Prior supervisory experience

Job Duties:

• Responsible for oversight of departmental maintenance and operation budgetary activities to include managing office purchasing through requisitions, purchase card transactions, renewal of memberships, and the completion of purchase orders.
• Manage the intake and processing of external scholarships and assist with management of donor funded scholarships.
• Supervise 1-2 employees responsible for processing external scholarship checks, scholarship reconciliation, and administrative support.
• Serve as asset coordinator for the department and maintain equipment inventory, annual inventory report, and manage the ordering of office supplies and equipment.
• Serve as the human resource liaison for the department, to include responsibility for completing all personnel/payroll processes.
• Serve as the departments travel coordinator, to include staff travel arrangement, preparing, and processing travel documentation.
• Provide administrative support for Financial Aid & Scholarships (FAS) office and serve as administrative point-of-contact for the leadership team.

Work Schedule:

Monday through Friday, 8:00am - 5:00pm, with occasional nights/weekends.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.