Sr Administrative Coordinator

Title: Sr Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Ryan College of Business

Department: UNT-RCOB-Dean's Office-131100

Job Location: Denton

Salary: Salary commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The G. Brint Ryan College of Business is the choice of nearly 9,000 students, making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB), a hallmark of the world’s best business schools. Nationally recognized, cutting-edge degrees enable students to learn beyond the classroom, preparing them to become leaders in their fields.

Position Overview

The Senior Administrative Coordinator provides advanced administrative, operational, and analytical support to the Senior Associate Dean, Associate Dean for Assessment and Academic Reporting, Associate Dean for Academic Affairs, and the Senior Director, Division Budget and Operations for the G. Brint Ryan College of Business.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills, with the ability to build effective working relationships across departments
• Advanced Microsoft Office skills, particularly Excel and spreadsheet development
• Basic analytical skills with the ability to organize, summarize, and present data clearly through reports and supporting documentation
• Strong organizational and time management skills, with the ability to multitask, manage competing priorities, and adapt to changing needs
• Ability to take initiative, work independently, and follow through with minimal supervision
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information
• Knowledge of accounting procedures, budgeting practices, and financial tracking
• Administrative support skills, including calendar management, scheduling, agenda preparation, meeting coordination, and documentation
• Customer service skills, including front-facing support such as answering phones, greeting visitors, and responding to inquiries
• Knowledge of administrative policies, procedures, and operational practices
• Supervisory and coordination skills

Preferred Qualifications

• Experience working in higher education, preferably within an academic or administrative unit
• Experience generating and compiling reports from institutional systems
• Experience performing basic data analysis and preparing summary reports
• Advanced Microsoft Excel skills, including spreadsheet development and data organization
• Experience working with financial or budget reporting
• Experience supporting multiple leaders or departments simultaneously
• Experience coordinating administrative operations in a fast-paced environment
• Experience providing customer service and front-end administrative support
Preferred Systems Experience:
• EIS / PeopleSoft
• Faculty Information System (FIS)
• Power BI
• ePAR
• COUPA
• ePRO
• Qualtrics
• Insights
• CourseLeaf
• Canvas
• SharePoint
• Dynamic Forms
• Digital Measures
• Bridge (Training Reports)
• Interdepartmental Transfer (IDT) eForm
• Allocation & Budget Adjustment (ABA) system
• CRM systems across UNT System

Required License/Registration/Certifications

Job Duties

• Provide advanced administrative, analytical, financial, and operational support to the Senior Associate Dean, Associate Dean for Assessment and Academic Reporting, Associate Dean for Academic Affairs, and Senior Director, Division Budget and Operations, including scheduling meetings, preparing materials, coordinating correspondence, travel coordination and expense reimbursement, and assisting with special projects. 
• Assist in pulling, compiling, and analyzing data using institutional systems to produce recurring and ad hoc reports on academic, financial, and operational activity, presented through reports, spreadsheets, dashboards, and tracking tools. 
• Serve as the building representative for the Business Leadership Building, attending and actively participating in all regular building representative meetings and activities. Coordinate with Facilities to report, track, and follow up on all building-related issues. 
• Assist with space management, including annual space survey verification, space requests, and inventory coordination verification. 
• Assist with projecting financial needs for equipment, supplies, and building modifications, including HEF budget requests as needed for furniture. 
• Act as the building’s Safety Coordinator, ensuring compliance with safety protocols and supporting related initiatives, including oversight and maintenance coordination of the college golf cart. 
• Provide customer service to faculty, staff, students, and external partners by answering phones, greeting visitors, and responding to inquiries, while providing backup support to front desk staff. 
• Provide backup support to the Executive Assistant. 
• Perform other duties as assigned. -

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.
Moving about to accomplish tasks or moving from one worksite to another.
Repeating motions that may include the wrists, hands and/or fingers.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday 8 am - 5 pm with occasional nights and weekends.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.