Title: UNT WISE Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Col of Health & Public Servic

Department: UNT-UNTWISE - Workplace Inclusion-135351

Job Location: Denton

Salary: $39,270 to $46,200

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The College of Health and Public Service (HPS) at the University of North Texas, distinguished as one of the few Tier One research universities designated as a Hispanic-Serving Institution (HSI), prepares graduates to address diverse and complex social issues such as aging, disability, disaster management and recovery, criminal justice, health disparities, and public safety, and find solutions to challenges in public administration, public health, and urban design. We have seven academic departments with undergraduate and graduate programs, the Center for Public Management, the UNT Speech and Hearing Center, the UNT Work Inclusion and Supported Employment (UNT WISE) program, and a number of professional development and clinical training programs to facilitate careers to address a global society.

HPS students are trained to lead nonprofits, become educators, researchers and professionals who strengthen the diverse communities we serve, with thoughtful, inclusive, and equitable practices as audiologists, behavior analysts, city managers, emergency managers, health care administrators, public safety administrators, public health specialists, rehabilitation counselors, speech language pathologists, social workers, urban planners, and more.

UNT WISE is the premier training and consultancy group for programs seeking to enhance employment outcomes for individuals with disabilities. We conduct training, host conferences and provide technical assistance to community rehabilitation programs (CRP) and organizations serving individuals with disabilities. UNT WISE provides more than 100 training events, serving more than 2,300 individuals, annually.

Position Overview

This position is responsible for providing executive, administrative, and analytical support to UNT WISE programs. Coordinates activities and acts as university-wide liaison. Identifies issues or problems and research solutions within specific management areas.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

• State/University purchasing process experience.
• Experience working with grant/contract requirements.

Required License/Registration/Certifications

None

Job Duties:

• Assists with administrative duties related to UNT WISE projects such as: coordinating events, problem-solving, troubleshooting issues, maintaining asset management inventory and submitting yearly inventory reports, invoicing for multiple projects, claiming deposits, tracking funds and other contract related tasks.
• Preparation of accounting related documents, including invoices, purchase orders, travel expense requests and vouchers:
  • Travel documents prepared within 48 hours following receipt of request 95% of the time.
  • Invoices and purchase orders processed within 24 hours following receipt of request 90% of the time.
  • All other documents prepared within 24 hours following receipt of request 90% of the time unless otherwise agreed with Director.
• May assist with registrations, order payments, certificate and grade entry for CRP project.
• May assist with webinar administration and online learning system administration.
• Assists visitors by answering general questions pertinent to the project and directing them to the proper personnel.
• Answering of telephone and delivery of messages. Phone is answered promptly, and voice mail is checked frequently. Calls and messages are promptly, accurately, and consistently relayed to the proper persons.
• Creates and disseminates correspondence and marketing materials on behalf of the office. 
• Works on periodic and special projects:
  • Provides administrative support for projects as requested under supervision by Director and other staff.
  • Acts as internal liaison to other departments and coordinates actions on shared projects.
  • Analyzes administrative needs, suggests actionable project solutions and leads them, upon approval of the Director.
• Oversees and participates in making supply and equipment purchases with purchasing card or other necessary means:
  • Purchases equipment and other items as requested and in compliance with UNT policy.
  • Prepare monthly purchasing card reconciliation statement accurately and by the deadline.
• Maintains Departmental Records and Project Management Tools.

Work Schedule:

Monday-Friday, 8 a.m. to 5 p.m.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.