Vendor Management Specialist
Vendor Management Specialist
- 513751
- Remote, Texas, United States
- Staff
Title: Vendor Management Specialist
Employee Classification: Vendor Management Specialist
Campus: University of North Texas - System Administration
Division: SYS-Finance & Admin
SubDivision-Department: SYS-Procurement
Department: SYS-Procurement-927100
Job Location: Denton
Salary: $68,000.00
FTE: 1.000000
Retirement Eligibility: TRS Eligible
About Us - Values Overview
Department Summary
UNT System Business Services and Procurement provides enterprise-wide leadership for purchasing, sourcing, and contracting operations across all institutions. The team is responsible for ensuring compliant, efficient procurement processes while advancing strategic sourcing, vendor management, and risk oversight. It also drives system-wide initiatives such as digital procurement platforms, third-party risk management, and policy modernization. The function is focused on improving operational efficiency, reducing risk, and delivering measurable financial and service value to the institution.
Position Overview
This position serves as the institutional owner of a third-party sourcing service. It is an operations-focused vendor management role within procurement, with accountability for service delivery, performance, and coordination.
Minimum Qualifications
Bachelor's degree in business, public administration, supply chain management, or a related field and four years of professional related experience; or any equivalent combination of education, training and experience.
Knowledge, Skills and Abilities
* Knowledge of project management tools and their effective use in managing programs and operational initiatives.
* Knowledge of public-sector procurement processes, sourcing strategies, and compliance requirements.
* Knowledge of cooperative purchasing, piggybacking, and other procurement methods commonly used in higher education or public institutions.
* Ability to utilize MS Excel, MS Word, MS Teams, and other digital platforms to track program performance, manage data, and support reporting.
* Ability to collaborate with internal stakeholders and external service providers to support program objectives.
* Ability to manage vendor relationships and monitor third-party service provider performance.
* Ability to analyze procurement data and identify opportunities for operational improvement and strategic sourcing value.
* Ability to maintain effective interpersonal relationships and coordinate across multiple organizational units.
Preferred Qualifications
Required License/Registration/Certifications
Job Duties
- Vendor Performance Management
• Serve as the day-to-day manager of the outsourced sourcing provider
• Monitor performance against defined deliverables, timelines, and expectations
• Manage vendor accountability, issue resolution, and escalation
• Oversee service quality, consistency, and responsiveness
• Coordinate vendor activities with internal stakeholders - Sourcing Intake & Coordination
• Receive and triage sourcing requests above the formal solicitation threshold • Route requests to the vendor and ensure proper scope and clarity
• Review vendor outputs (award opportunity responses) for completeness and usability
• Coordinate communication between the vendor and internal requestors - Procurement Decision Support
• Partner with the CPO to determine appropriate sourcing pathways (GPO, cooperative, piggyback, etc.)
• Support vendor selection processes when multiple contract options exist
• Provide guidance to departments on next steps (evaluations, demos, quotes) - Compliance & Exception Handling
• Manage intake and review of sole source and emergency procurement requests
• Ensure documentation meets institutional, audit, and regulatory standards
• Redirect disapproved requests into the standard sourcing workflow when applicable - Reporting & Performance Tracking
• Track outcomes related to vendor performance, cycle time, and sourcing effectiveness
• Provide data to support evaluation of the outsourced model (savings, utilization, efficiency) - Other duties as assigned.
Physical Requirements
Communicating with others to exchange information.
Environmental Hazards
No adverse environmental conditions expected.
Work Schedule
Weekdays
Driving University Vehicle
No
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.
