Academic Business Coordinator

Title: Academic Business Coordinator

Employee Classification: Business Coordinator

Campus: University of North Texas Health at Fort Worth

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Medical Education-300760

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Departments of the TCOM Dean's Office and Medical Education and Health Systems Science, Texas College of Osteopathic Medicine, at the UNT Health is seeking an Academic Business Coordinator to join the team.

Position Overview

Serves as a key strategic and administrative partner for assigned executives. Operates as both an internal and external liaison for the department and is responsible for ensuring seamless, transparent and effective operations, clarity of information, and facilitates and monitors the administration of the department. Manages operating unit, including financial reconciliation, tracking, and reporting, assists with the preparation and management of department budget, special projects, and event planning and coordination. Faculty workload database maintenance, data tracking, and analysis.

Minimum Qualifications

Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Advanced MS Office skills.
• Proven organizational skills and detail orientation.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

• MBA or similar business graduate degree.
• Excellent Customer Service.
• Proficiency with ePAR, ePRO COGNOS Coupa (Online).
• Proficiency with UNT Health Event Management System (EMS Online Scheduling).
• Proven Expertise with Project Management Operative Organizational Skills.
• Proven Expertise with providing High Profile / Executive Level / Self-Directed Administrative Support.
• Exceptional Handling of Executive Level Administrative Support for Ten (or more) Administrators and Faculty.
• Exceptional Proven Communication Skills (Oral and Written).

Job Duties

• Executive support for assigned executives, including: complex calendaring for several calendars, travel planning, travel expense submissions, and other travel support needs; purchasing, correspondence, and other executive needs. Administrative support and management for projects. Event planning and coordination. Project management and tracking of assignments, generalized administration and operations.
• Responsible for or assists with financial and operational functions including, but not limited to, purchasing, budget, travel, safety, information technology, and compliance. Tracks/monitors continuing medical education, travel spending, and reviewing of unit financials, including budget tracker, tracking of state funds, and financial reports through Axiom while monitoring available funds with transparency to the College Business Office. Works in partnership with administrative team to ensure all procurement, purchasing, and travel guidelines and processes are implemented and followed within the unit.
• Operational administration for the Department. Contract liaison; purchasing and purchasing reconciliations; hiring manager for Teaching Assistants for courses; official department time-keeper; department inventory transactions, technology needs, compliance needs, and any other related duties for the department.
• Oversees administration operations by identifying needed resources and setting priorities; manages flow to ensure prudent management of resources.
• Provide administrative backup for other TCOM administrative assistants as needed.
• Backup support for assigned business continuity and operations of other departments.
• Perform general office duties: ordering supplies, reserving rooms, scheduling appointments, greeting visitors, answering phone calls and emails, sorting and delivering mail, planning events.
• Other duties as assigned, including continued professional development in relation to scope of role.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Please also submit cover letter and resume.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.