Academic Resources Coordinator

Title: Academic Resources Coordinator

Employee Classification: Academic Resources Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Provost-Gen

Department: UNT-Academic Resources-Gen-110100

Job Location: Denton

Salary: commensurate with experience and qualifications

FTE: 1.00

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Academic Resources Department at the University of North Texas supports the operations of the Office of the Provost and Vice President for Academic Affairs by providing administrative services relating to academic and salaried graduate student compensation, position management, faculty recruitment and onboarding, faculty credentialing, and faculty records management.

We strive to provide creative solutions and efficient problem solving for faculty and staff while maintaining compliance with all University, State, and Federal guidelines.

Position Overview

The Academic Resources Coordinator is responsible for managing and supporting the recruitment of faculty positions and adjunct positions, the onboarding process for new faculty members, ensuring a seamless transition and providing exceptional support throughout. In addition, The Academic Resources Coordinator supports academic departments related to processing of payroll transitions, sensitive and confidential human resources tasks, and other areas of support. This role requires strong organizational and communication skills and a commitment to delivering outstanding customer service.

Minimum Qualifications

Bachelor's degree in related field and two years of human resources experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Excellent interpersonal skills, demonstrates flexibility as well as a strong commitment to building and sustaining relationships.
Ability to communicate with diverse populations both verbally and in writing.
Ability to work at a computer during work hours.
Knowledge of Microsoft Office applications.

Preferred Qualifications

Experience working in a higher education setting, ideally within Human Resources or an academic department, with a strong understanding of institutional processes and policies.

Proficiency in Microsoft Excel, including the ability to create and manage spreadsheets, use formulas, and generate reports.

Job Duties

• Responsible for the coordination of faculty and adjunct onboarding, which includes maintaining the process map, ensuring that all departments are engaged and meeting deadlines, completing assigned steps, notifying appropriate parties of potential roadblocks, while also acting as a central point of contact for all new faculty throughout the onboarding process. 
• Provides information to faculty and staff regarding academic policies and procedures.
• Manages the faculty and adjunct recruitment processes including creation and maintenance of faculty postings, user training and support, and applicant assistance. Responsible for entry, maintenance, and correction of data into the applicant tracking system which may include updates as candidates progress through the onboarding process and changes to postings. They will also provide support to hiring managers and applicants. 
• Reviews and approves ePARs and ensures appropriate job codes, compensation, funding, dates and attachments are utilized. Provides feedback and coaching to departmental users for creation of ePARS and gives guidance when ePARs are denied on how to correct issues. 
• Coordinates the maintenance of faculty, adjunct, and salaried graduate student offer letter templates, including contacting the hiring departments to produce accurate and timely letters, managing the proper distribution and tracking of letters to candidates, and appropriate tracking of returned letters. 
• Reviews procedures, forms, and communications relating to position and makes recommendations for change as needed. Completes special projects and assignments, including those for other areas of office.
• Reviews faculty records on a scheduled basis to ensure documents are scanned into correct location and files are appropriately maintained to ensure compliance with accreditation standards and university retention schedule. 

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

8:00am - 5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.