Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Information

Department: UNT-Learning Technologies-133300

Job Location: Denton

Salary: $40,000-$44,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The mission of the Department of Learning Technologies is to enhance learning and performance through innovative research, teaching, and service focused on, but not limited to: learning technology, information, language, and computing technologies to advance human performance, training, learning, and cognitive development.

Position Overview

This position provides departmental support for applicants and students in the graduate programs in Learning Technologies, including processing paperwork and forms for students, and providing data for the department to assist with decision making. Responsibilities also include creating course schedules, assisting with faculty assignments, and providing website maintenance. This position requires occasional work outside of an 8-5 schedule for planned events.

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Exceptional customer service skills. Advanced written communication skills. Advanced Microsoft Office skills. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Ability and strong willingness to travel and interact with various stakeholders, both individually and in groups at campus as well as at external locations.

Preferred Qualifications

Familiarity with UNT procedures and systems.
Familiarity with Graduate School procedures and systems.
Strong organizational skills.

Required License/Registration/Certifications

Job Duties

• Manage all aspects of course scheduling for the Department including addition and cancellation of courses, filing related documents with the registrar and monitor enrollment in classes. Coordinate course scheduling related tasks with faculty, COI advising staff and the Registrar’s Office. Work with HR staff and the department chair regarding adjunct assignments including, if necessary, creating new classes or removing classes that do not make.  
• Liaison between department and CLEAR regarding course reviews and redevelopment. Assists Department Chair and Program Directors with catalog updates and Curriculog entries. Collects and inputs data for institutional effectiveness and SACOS accreditation reporting and works with department chair to ensure the UNT catalog is updated and accurate. 
• Acts as a liaison between the department chair and salaried graduate students. Assists in application process, selection process, and hiring process. Communicate any changes to the assignment to the salaried graduate student. Coordinates evaluation and processing of Tuition Benefit Program for PHD students and coordinates graduate assistant assignments. Including being liaison with TGS, managing award data/spreadsheet, ensuring financial agreements are signed and awards have been disbursed.  
• Communicate important information to Ph.D. students and respond to student issues. Assists with PhD student registration, degree plan routing and other student procedural paperwork coordination. Research and monitor PhD student status and progress and produces internal and external reports as needed.  Develops, maintains and updates streamlined procedures, forms, and documents as needed for the PhD Program. Manages and Maintains records for PhD Program according to UNT records management practices.  
• Coordinates all logistics and communication for the annual doctoral meeting. Assists with college and department activities and events outside of normal business hours, as needed, including graduate commencements. 
• Assists with updating the departmental website. Provide suggestions for improvement.  
• Supervises front desk student assistants. 

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

M-F, 8 am to 5 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.