Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Ryan College of Business

Department: UNT-Supply Chain Management-131350

Job Location: Denton

Salary: $39,600.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The G. Brint Ryan College of Business is the choice of nearly 10,000 students, making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB), a hallmark of the world’s best business schools. Nationally recognized and cutting-edge degrees, enable students to learn beyond the classroom so they can become leaders in their field.

Position Overview

This position is responsible for providing executive, administrative, and analytical support to a department. Coordinates activities and acts as university wide liaison. Identifies issues or problems and research solutions within specific management areas.

Minimum Qualifications

Bachelor's Degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Strong organizational skills and ability to multitask. Familiarity with UNT systems and policies Knowledge of Cognos, EIS, and other UNT Financial reporting systems. Motivated, self-directed, with the ability and willingness to communicate in a positive, courteous, and professional manner.

Job Duties:

Executive Assistance to the Department Chair:

• Provides executive level support to the Department Chair including recommending and implementing policies and procedures. Serves as the office manager and the liaison for the department to university/college areas (e.g., VPAA, Human Resources, registrar). Provides support with correspondence, calendar maintenance, data compilation, preparation of reports, and related responsibilities.

Budget:

• Responsible for management/oversight of departmental budget, including reporting and forecasting. Reconciles all departmental accounts, on a regular basis, to ensure expenditures are accurate. Submits appropriate ABAs and IDTs, as necessary.

Academics:

• Responsible for all aspects of student academics including but not limited to grade changes, instructor changes. Make sure the course syllabi are loaded into FIS before compliance date. Works closely with Undergraduate/Graduate Advising. Follows FERPA guidelines. Attend required training sessions as required by the university.

Scheduling:

• Responsible for all aspects of creating/maintaining courses in Courseleaf. Work closely with chair and Undergraduate/Graduate Advising to cultivate a set of classes that meets the needs of the students. Notify students when changes are made to courses (new sections/closed sections/dropped sections) so that students can successfully graduate in a timely manner. Attends required training sessions as required by the University.

Personnel/Human Resources/Payroll:

• Stays current on UNT and College policies. Provides administrative support and is responsible for all aspects of the hiring and payroll process for adjuncts, doctoral students, and hourly students for department. Coordinator for departmental faculty searches which includes candidate travel, interview schedules, and other requests as necessary. Follows safety procedures security measures. Attends ATEAM meetings and various required training sessions as required by the college and university.

Events:

• Organizes and assists with various special projects and events in support of the department and college (e.g., faculty meetings, advisory board meetings, commencement, etc.). Responsible for the collection of data and its analysis and the preparation of materials for events, meetings, and conferences.

Purchasing and Travel:

• Responsible for processing and budgeting for the purchasing of goods and services for department. Works in conjunction with the College Travel and Purchasing Coordinator to ensure department budget and policies are attained by faculty and students. Stays current with all UNT/College purchasing and travel policies.

Classroom Utilization:

• Works with other departments within the college on classroom utilization. Informs counterparts on information about new policies, rules and procedures. Works closely with the college Budget Officer on departmental budget and travel reimbursements. Works with college Undergraduate Advising Department to assist students with late enrollments, internships and course conflicts.

Scholarships:

• Provides assistance to the department chair and department scholarship committee. Maintains scholarship records and acts as consultant to the college scholarship processor. Sends thank you letters to donors, processes tuition waivers, and various tasks as requested by the department chair.

Work Schedule:

Mon - Friday 8:00am - 5:00pm, occasional nights and weekends

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.