Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Ryan College of Business

Department: UNT-Management-131330

Job Location: Denton

Salary: Salary commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The G. Brint Ryan College of Business is the choice of nearly 9,000 students, making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB), a hallmark of the world’s best business schools. Nationally recognized, cutting-edge degrees enable students to learn beyond the classroom, preparing them to become leaders in their fields.

Position Overview

This position coordinates event logistics, communications, website and social media updates, outreach activities, and data collection and reporting. The role serves as a central point of contact for internal and external stakeholders and helps ensure that The People Center operates efficiently and effectively in support of student success, industry engagement, and research-practice collaboration.

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

- Knowledge of standard office practices and procedures.
- Strong organizational and project management skills.
- Strong written and verbal communication skills.
- Ability to coordinate multiple projects and meet deadlines.
- Ability to exercise sound judgment and work independently.
- Proficiency with Microsoft Office applications, especially Excel, Word, Outlook, and Teams.
- Ability to analyze and summarize data and prepare reports.
- Experience with social media platforms and website content management systems.

Preferred Qualifications

- Experience in higher education, nonprofit, or business administration.
- Experience planning and coordinating events.
- Experience managing social media and web content.
- Experience using data systems such as Handshake.
- Familiarity with SHRM-CP and HRCI continuing education requirements.

Required License/Registration/Certifications

Job Duties

• Administrative & Financial Coordination Manages contracts, files, and legal documentation to ensure institutional compliance. Handles complex calendar scheduling, optimizes resource allocation, tracks expenditures, and drafts financial reports for leadership decisions. 
• Operations & Program Support Develops standard operating procedures and shared digital resources to optimize workflows. Manages meeting logistics, coordinates special projects, and oversees the onboarding and tracking of graduate assistants. 
• Event Planning & Outreach Executes logistics, registration, and on-site support for HR Collaboratives, networking dinners, and speaker events. Serves as a point of contact for stakeholders, builds partner relationships, and maintains SHRM-CP/HRCI credit records. 
• Communications & Marketing Acts as the primary voice for The People Center’s LinkedIn page by creating and scheduling content. Collaborates with RCOB marketing to design graphics, maintain brand integrity, and update outreach info on the website. 
• Data Analytics & Reporting Aggregates and analyzes student engagement, internship, and partnership data using Handshake and university systems. Maintains stakeholder databases and prepares performance summaries and impact reports for donors and leadership. 

Physical Requirements

Communicating with others to exchange information.
Repeating motions that may include the wrists, hands and/or fingers.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday 8 am-5 pm, with occasional nights and weekends.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.