Title: Administrative Coordinator/ Finance and Budget Support

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Science

Department: UNT-Physics-122300

Job Location: Denton

Salary: $39,600.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

We're the Department of Physics. We study space, time, energy, and matter at all scales ranging from those describing subatomic particles to the evolution and structure of the universe as a whole!

Position Overview

This position prepares, monitors and maintains control of revenues and expenditures within a unit, and will serve as the budget role for that unit. Responsible for ensuring compliance and interpretation of federal, state and local regulation in addition to applicable University policies and procedures.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Highly preferred; Financial administration and budget management experience. Experience in research grant management.

Required License/Registration/Certifications

None

Job Duties:

• Manages the annual computer roll out plan; Manages or participates in annual activities such as budget submission and instructional fees, in accordance with state and UNT policy and procedures.
• Prepares and processes grant transmittal forms and reviews budgets for compliance with university guidelines and grantor specifications. Alerts Chair of any budget requests or commitment of departmental funds.
• Manages all research budgets (including revisions) of all departmental awards and contracts, ensuring expenditures fall within the sponsors approved categories. Reconciles inhouse records to cognos budget summaries. Provide specific instruction to Principal Investigator regarding budgeting and spending throughout the life of the grant. Assists with the closure of the grants.
• Prepare monthly financial report(s) for review by Principal Investigators. Manages departmental expenditure, revenue, and payment. Prepare monthly financial report(s) for review by Department Chairman.
• Manage hiring of hourly employees, RAs, postdocs, and all other staff paid for by research funds. Ensure hiring documents are correct and maintained for each grant account.
• Maintains checkbook register and reconcile to cognos for all budgets and income statement activity. Pcard reconciler/approver duties with deadlines set by UNTS. Supports and provides back up to all finance personnel (travel, purchasing).
• Attend applicable university and Budget Office trainings and meetings to stay current on all budget/accounting related changes.

Work Schedule:

Monday - Friday, 8:00am - 5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

• Please include a cover letter outlining your budget or finance experience.
• Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.