Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Div of Rsrch & Innovation

SubDivision-Department: HSC-Health Institutes & Centers

Department: HSC-Inst for Health Disparities-300220

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Institute for Health Disparities (IHD) conducts research, training and community outreach in the areas of minority health, health disparities and workforce diversity. Constituting the IHD are the Texas Center for Health Disparities, National Research Mentoring Network, Texas CEAL Consortium, Diversity Training Programs and the NIMHD Endowment.

Position Overview

The Administrative Coordinator will assist the Principal Investigator (PI), Multiple Principal Investigators (MPIs), and Co-Investigators with clerical support and reporting of the AIM-AHEAD Consortium.

Minimum Qualifications

• Bachelor's degree and one (1) year of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Considerable knowledge of general office procedures and practices.
• Knowledge of University policies and procedures related to the area of assignment.
• Skill in making mathematical calculations and computations.
• Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to establish and maintain good working relationships.
• Ability to communicate effectively orally and in writing.
• Ability to work without close supervision.
• Knowledge of safe working procedures related to work performed.

Preferred Qualifications

• N/A

Required License/Registration/Certifications

• N/A

Job Duties:

• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet database, or presentation software 
• Coordinate travel and reimbursements for AIM-AHEAD staff 
• Assist with coordinating in-person events (ie. reserving rooms, managing catering, purchasing meeting materials, booking hotels, and processing reimbursements related to travel)
• Set up meetings and maintain agenda. Send reminders and follow up messages and information.
• Maintain schedule and event calendars 
• Proofread work done by others to check for correct spelling and grammar, ensure that company form policy is followed, and recommend revisions 
• Manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence or other materials
• Document and maintain monthly, up-to-date expense reports, expense receipts and all expense related backup documents.

Work Schedule:

Monday - Friday; 8:00 a.m. - 5:00 pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

N/A

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.