Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-HSC Admin

Sub Division-Department: HSC-HSC Admin

Department: HSC-Office of the President-300150

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Office of the President is committed to promoting academic excellence at the University of North Texas Health Science Center. We offer advanced degrees through six schools that prepare our students to become successful, innovative health care leaders of tomorrow. Our diverse student body trains and practices across disciplines to keep patients at the center of our efforts in education, research and care. State-of-the-art facilities and opportunities to collaborate with internationally known faculty position our graduates for recruitment by the top health care organizations in the nation.

Position Overview

This position provides professional level support to the senior executive. Duties performed by this position are critical to daily office operations. This position requires the ability to function with a high level of initiative and independent judgement. This position performs responsible, highly sensitive, confidential administrative work, as well as special assignments as directed. This position contributes by utilizing effective communication, teamwork, organizational skills, accuracy, creativity, innovation and productivity.

Minimum Qualifications

Bachelor's degree and one year of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Advanced MS Office skills.
• Knowledge of accounting/budgeting procedures.
• Demonstrated ability to effectively communicate verbally and in writing at an exemplary level.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties:

• Comprehensive and dedicated support to the senior executive, providing active management and oversight of all administrative support functions for the office.
• Serves as internal and external liaison for the senior executives office to ensure a smooth, efficient, and appropriate flow of information. Screens and directs visitors, telephone callers, and correspondence appropriately.
• Provides support for all meetings as requested by the senior executive, including; advanced planning, notification, preparation and distribution of agenda, handouts, minutes, and tech support when needed.
• Assists senior executive in the preparation and development of presentations, speeches, reports, and responses to official inquiries, independently composing and editing correspondence and reports when appropriate.
• Schedules, coordinates and maintains calendar for senior executive, arranges travel, lodging and conference registration for attendance at professional conferences and continuing professional education events.
• Provides consistent and proactive feedback to senior executive regarding status of projects and pending communications.
• Continuously upgrades skills to meet changing requirements for position.
• Compiles, gathers and organizes reports, schedules, documents and correspondence. Maintains comprehensive and systematic electronic and hardcopy files for key information.
• Productive team member, participating in discussions, adding knowledge to the team, and following through on group assignments in a timely manner.
• Stays current with department, institutional and system procedures/guidelines and takes proactive steps when interpreting to insure compliance.

Work Schedule:

Monday - Friday; 8:00 a.m. - 5:00 p.m.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.